Job Description

The Senior Admin Officer (SAO) reports to the Admin Manager and will be responsible for providing administrative support to Jhpiego Country office. The SAO will ensure that administrative processes follow Jhpiego, donor rules and regulations, and other applicable approved procedures at all times. The SAO will be responsible for ensuring cost consciousness, efficiency of administrative operations, and maintaining an on-site administrative system required to assure the integrity and effective performance of admin operations.

Responsibilities

• Ensure that administration processes run smoothly to support effective and efficient program implementation.
• Coordinate procurement processes in line with the delegation of authority and Jhpiego policy and procedures
• Ensure effective and efficient management of assets, inventory, and consumables
• Ensure that all administrative reports (e.g., assets and inventory reports, store reports, etc.) are periodically provided using the agency's automated reporting system
• Responsible for managing and reporting operational usage of vehicle fleet and other facility equipment
• Ensure that all logistics requirements are available for the smooth running of program activities.
• Ensure that all shipments (incoming and outgoing) are properly tracked, and that the appropriate department is informed of the movements of each shipment.
• Maintain the lease and contract management database and ensure that renewals, extensions, and termination processes are promptly initiated and completed
• Lead office management and facility management process
• Set the standard for compliance with donor and Jhpiego’s regulations and standards.
• Lead administrative and logistics planning and coordination of business travels

Required Qualifications

• BSc. in Business Administration, Public Administration, or relevant field
• Professional Certification in Project Management, Administration or Logistics Management is an added advantage. A master’s degree is an added advantage
• 5+ years of experience, 3+ years progressive experience in program operations in NGO
• Previous experience of demonstrated administrative experience within an international not-for-profit organization is highly desired
• Practical understanding and application of donor regulations in large and complex projects is highly desired

Knowledge, Skills and Abilities:

• Computer skills, including the use of automated fleet management and reporting software.
• Working knowledge of database applications, MS Word, and Excel etc.
• Excellent organizational skills, detail-oriented, and high degree of accuracy;
• Excellent interpersonal skills to effectively interact with all levels of staff and partners.
• Good oral and written communication skills to effectively communicate findings and analyses
• Cooperative, hardworking, flexible & dependable.
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities to achieve the goals/objectives set by the organization
• Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
• Ability to work independently and as a member of a team.
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at zwww.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org

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