Job Description

Senior Administrative Coordinator I

Agency

Texas A&M University

Department

Geography

Commensurate

College Station, Texas

Staff

Here’s a Glimpse of the Job

Texas A&M's Geography Department is looking for a Senior Administrative Coordinator I who serves as the primary administrative support to the Department Head, coordinating departmental operations, services, and administrative procedures to ensure the effective functioning of the department. This position oversees course scheduling and provides comprehensive support for faculty recruitment, reviews, promotions, tenure and non-tenure processes, and publication tracking. The Senior Administrative Coordinator I also supervises administrative staff and student employees, collaborates with degree program leadership to support assessment and core curriculum certification efforts, and oversees departmental inventory and operational resources. Through these responsibilities, the position plays a critical role in supporting the department's academic, administrative, and strategic objectives.

Opportunities to Contribute

• Directs departmental administrative operations by establishing strategic objectives, setting priorities, managing workflow, and developing standards to achieve operational goals.

• Develops, interprets, and implements administrative policies, procedures, and operational practices while leading process improvement initiatives to enhance departmental efficiency and effectiveness.

• Serves as the primary executive support to the Department Head by managing priorities, coordinating initiatives and strategic planning activities, and ensuring accuracy and compliance of departmental documentation.

• Manages highly sensitive and confidential personnel, review, and administrative records while ensuring compliance with institutional recordkeeping and confidentiality requirements.

• Prepares, analyzes, and compiles departmental reports, reviews, research materials, and project summaries to support administrative decision-making, compliance, and strategic initiatives.

• Oversees academic scheduling and classroom coordination by managing course and lab schedules, maintaining scheduling systems, and serving as the primary liaison with Registration, Admissions, and the Registrar's Office.

• Manages departmental facilities, space allocation, property records, parking administration, key control, and facility-related issues while serving as the primary liaison for building and asset management.

• Serves as a key departmental resource and liaison, facilitating communication and collaboration between leadership and administrative support units including HR, Business Services, and IT.

• Plans and coordinates logistics, meetings, travel, events, interviews, seminars, and special projects in support of departmental initiatives and programs.

• Coordinates faculty recruitment, hiring, promotion, and tenure processes, including search activities, dossier preparation, and personnel documentation.

• Supports international faculty, visiting scholars, postdoctoral researchers, and research staff by coordinating immigration, appointment, and promotion-related processes.

• Provides administrative oversight for faculty workload reporting, compliance requirements, and graduate academic milestones, including examinations and thesis/dissertation defenses.

• Supervises, trains, mentors, and evaluates administrative staff and student employees to ensure effective departmental support services.

• Approves employee leave requests and serves as the Department Head's delegate for administrative transactions in Workday and Concur.

• Provides backup front-office support, including customer service, shipping and receiving, room scheduling, key management, parking administration, and equipment checkout.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.

• Six years of experience in office administration.

• Knowledge of word processing, and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multi-task and work cooperatively with others.

• Ability to work with a wide range of groups of people and be helpful, respectful, approachable, and team oriented.

• Ability to build strong working relationships and a positive work environment.

A well-qualified candidate for this position will also possess:

• Knowledge of TAMU systems including Interfolio, Docusign, VP Faculty Affairs.

• Knowledge of TAMU Registrar policies and procedures.

Salary: Compensation will be commensurate based on the selected candidate's education and experience.

What you need to do

Apply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume. 

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

The Department of Geography ( http://geography.tamu.edu) has 29 faculty members with strengths in biogeography, climatology, geomorphology, human geography, human-environment relationships, and Geographic Information Science and Technology (GIST), and Environmental Programs in Geosciences. We are based in the College of Arts & Sciences (https://artsci.tamu.edu) The College of Arts and Sciences is the academic heart of Texas A&M University. From anthropology to zoology, and women’s and gender studies to applied mathematical sciences, our disciplines are woven throughout the tapestry of modern society. With 130+ programs of study, our students find their passions, achieve academic success and secure the careers of their dreams. Our faculty contribute to the greater good by making discoveries and developing outreach services of local, national and global significance. Our partners find rich collaborations and support that empower individuals and organizations to make an impact. Texas A&M University, a land-, sea-, and space-grant university, is located in a metropolitan area with a dynamic and international community of over 255,000 people.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least  eight hours of paid vacation each month

• Automatic enrollment in the  Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free  LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.