Job Description

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Research & Innovation

SubDivision-Department: UNT-Research & Innovation

Department: UNT-Innovation & Commercialization-190300

Job Location: Denton

Salary: Salary to commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu

Department Summary

The Innovation and Commercialization unit within the Division of Research & Innovation, empowers researchers to transform discoveries into products, services, and companies. The team provides university researchers with services to support navigating the intellectual property and patent processes, development of licensing agreements with strategic industry partners, mentorship in creating startups and pursuing entrepreneurship, and administering commercialization education programs that help forge paths from academic innovation to real-world application.

The Sr Administrative Coordinator provides high-level, professional administrative support for daily operations of the Innovation & Commercialization unit within the Division of Research & Innovation. This multi-tasking position will manage complex staff calendars and scheduling, coordinate unit meetings and events, and manage staff travel arrangements and expense reconciliation. This position also maintains the intellectual property software database by inputting invention disclosures, updating project statuses, and tracking patent information with accuracy and attention to detail. Collaborate with research division budget staff to monitor unit budget; with responsibility for processing all transactions for procurement, and accounts payable of IP licensing royalties and patent expenses.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

* Exceptional communication and interpersonal skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Experience working in higher education.

Job Duties

• Provide administrative support to leadership staff in the Innovation & Commercialization unit, including: managing calendars and scheduling; coordinating communication, meetings and event planning for both internal and external stakeholders; and processing all procurement, travel arrangements and expense reporting, asset inventory coordinator, space management and records management.
• Maintain Inteum software intellectual property database for Innovation & Commercialization team, including: inputting invention disclosures, updating project status categories, and tracking patent information.
• Collaborate with research division budget staff to monitor unit budget. Responsibility for processing all procurement transactions and coordinating with Innovation & Commercialization unit staff to process invoicing for IP licensing and patent expenses.
• Other duties and projects as assigned by supervisor.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday-Friday, 8am-5pm. Some evenings and weekends as required

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.