Job Description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

Senior Administrative Business Partner (AI & ML Platforms)

We are seeking a Senior Administrative Business Partner to provide high-level management for our leadership team. This role is designed for a professional who views administrative management as a strategic discipline. By integrating advanced financial acumen with sophisticated project coordination, the successful candidate will serve as a vital conduit between senior management and key global stakeholders, ensuring that our operational workflows remain as precise and efficient as the science we pioneer.

Join us in our Warsaw or Poznań office 2 days per week - a hybrid approach designed to balance focused remote work with high-impact, in-person collaboration.

The Opportunity:

• Strategic Leadership & Scope:Independently manage high-level scheduling, project coordination, and large-scale event logistics. You will act as a process innovator, identifying and implementing improvements to administrative workflows while managing complex financial processes - including purchase orders in myBuy, invoice processing, and accruals.

• Accountability & Problem Solving:Take full ownership of initiatives from conception to completion. You will independently navigate operational challenges and design solutions that optimize team efficiency, ensuring all projects are delivered with a high degree of autonomy and precision.

• Stakeholder & Relationship Management:Interact with both internal and external stakeholders, including senior management and key clients. You will manage these critical relationships to ensure seamless communication and represent the team’s interests at all levels.

• Complex Operations & Logistics:Handle high-complexity tasks such as intricate international travel arrangements via Concur, visa applications, and on-site agendas. You will also oversee distribution lists through CIDM and lead the planning for major team off-sites, all-hands, and workshops.

• Technical Expertise:Apply advanced proficiency in office management and project tools to meet operational goals. Additionally, you will support People & Culture activities, including recruiting logistics and the confidential onboarding and offboarding of team members.

Who you are:

• Experience in high-level scheduling, project coordination, and large-scale event logistics.

• Proven ability to drive initiatives from initiation to completion with full autonomy.

• Skilled in stakeholder relationship management.

• Expertise in specialized tools (such as myBuy and Concur, or similar platforms) for financial operations and complex international travel logistics.

• Demonstrated success in identifying and refining operational workflows to significantly increase team efficiency.

• Proven ability to maintain high accuracy while effectively managing high-density workloads and rapidly shifting priorities.

• Full professional proficiency in English.

What you get:

• Employment contract (Umowa o pracę).

• Annual bonus payment based on your performance.

• Private healthcare ( LuxMed packages), group life insurance (UNUM) and Multisport.

• Recharge Fridays (2 Fridays off per quarter).

• Take Time Program (up to 3 months of leave to use for any purpose).

• Flex Location (possibility to perform our work from different places in the world for a certain period of time).

• Take Time for Charity (additional paid leave of maximum 2 weeks to engage in the charity action of your choice).

• Stock share purchase additions.

• Yearly sales of company equipment and many more!

INTERESTED? APPLY!

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The controller of your personal data is Roche Polska Sp. z o.o., ul. Domaniewska 28, 02-672 Warsaw. The data is processed for the purpose of recruitment. You have the right to access your data, rectify it, delete it, limit processing, transfer it and - if processing is based on your consent - withdraw this consent at any time. Contact the Data Protection Officer at: Ochrona.danych@roche.com. More information on the principles of processing your personal data by Roche at the link: https://www.roche.pl/pl/content/klauzula-informacyjna-rekrutacja-en.html

Roche Polska sp. z o.o. operates in full compliance with the law and does not tolerate any violations. Roche Polska sp. z o.o. has implemented a Procedure for Reporting Violations of Law. If you wish to report any irregularities related to our activities, all necessary information regarding the reporting process can be found on our website:https://www.roche.pl/kontakt/ochrona-sygnalistow-zglaszanie-naruszen

Compensation & Benefits

Where pay transparency applies, details are provided based on the primary posting location. For this role, the primary location is Warsaw. If you are interested in additional locations where the role may be available, we will provide the relevant compensation details later in the hiring process.

Information about the compensation package for this position will be provided ahead of any interview

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.