Job Description

Title: Senior Administrative Associate - Advocacy

Employee Classification: Senior Administrative Assoc

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

Sub Division-Department: DAL-UNT Dallas College of Law

Department: DAL-College of Law-517000

Job Location: Downtown Dallas

Salary: $37,500.000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

UNT Dallas College of Law's Advocacy and Finance department provides administrative, operational, and technical assistance to the Student Competition Teams to help them effectively travel to competitions.

The University of North Texas at Dallas College of Law invites applications for the position of Senior Administrative Associate - Advocacy. The Senior Administrative Associate - Advocacy position offers the ability to work independently as well as in a supportive team atmosphere. The position will perform a wide variety of administrative business functions including budgeting, procurement, employee and student reimbursements, trainings, and reporting in support of multiple departments and programs across campus.

Minimum Qualifications

High School diploma or GED equivalent three (3) years of general office or clerical experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in professional formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skilled in developing and maintaining good working relationships.
  Knowledge of policies, practices, procedures and terminology of assigned function.

Job Duties

• Assists the Advocacy Director with preparing for student competitions: travel requests, travel reimbursements, and travel setup.
• Monitors and executes expenditures within budgets. Provides staff assistance in negotiation and administration of contracts and grants.
• Promptly completes assignments and keeps calendars for Advocacy Competitions.
• Orders, monitors and maintains adequate levels of office supplies and administrative materials; makes other purchases as needed.
• Follows appropriate safety procedures and security measures related to work performed.
• Understands and follows rules regarding principles of confidentiality relating to all office and student matters.
• Provides input and administrative support for operational changes.
• Assisting in greeting and answering queries from students/faculty other visitors to the Deans Office; answers telephone; takes messages; provides information.
• Assist Deans Office and academic programs with social media, creating fliers other printed materials.
• Room scheduling for the departments.
• Assist with other duties as assigned.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

9:00am - 6:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.