Job Description

We are seeking a highly skilled, detail‑oriented Administrative Assistant to provide advanced, confidential, and proactive support to our Business Unit Heads. This role is ideal for someone who thrives in a fast‑paced environment, enjoys solving problems, and can confidently interact with senior leadership. If you excel at organization, communication, and managing multiple priorities with professionalism, we'd love to meet you.

WORKSITE: On-Site Sacramento, CA

WORK SCHEDULE: Monday-Friday with availability for overtime and up to 10% travel as needed

COMPENSATION: $35.00- $38.00 Per hour

WHAT WE OFFER:

• Paid sick leave based on state regulations after 90 days of employment

• Medical, dental, and vision coverage after a waiting period (60% paid by Fortuna)

• Free TeleMedicine and Mental Health support for all employees and their families

• Additional voluntary benefits:

  • Group Life Insurance

  • Accidental Insurance

  • Critical Care

  • Short-Term Disability

WHAT YOU'LL DO:

Provide project support for executive‑level initiatives, including research, analysis, problem‑solving, and presentation development
• Collaborate regularly with Executive and senior leadership teams to coordinate materials, meetings, and business administration needs
• Collect, analyze, and interpret information to troubleshoot issues and support ongoing projects
• Communicate project updates clearly and effectively to stakeholders
• Manage multiple calendars, schedule meetings, and resolve scheduling conflicts
• Coordinate extensive travel arrangements and prepare/submit expense reports
• Serve as the main point of contact for reviewing and managing standard deliverables
• Draft correspondence, handle incoming calls, and manage communications with tact and professionalism
• Develop new processes and improve existing workflows to enhance efficiency
• Support team members with meeting coordination, data requests, and administrative needs
• Perform additional duties as assigned

WHAT YOU'LL BRING:

Associate's degree required; Bachelor's degree preferred
• 3+ years of experience supporting Executives or Business Unit Heads
• Strong project support and process management experience
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Access)
• Exceptional attention to detail and strong analytical thinking
• Ability to plan, prioritize, and manage multiple tasks with minimal direction
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion and sound judgment
• Strong interpersonal skills and the ability to work well with diverse personalities
• Positive attitude, resourcefulness, and a proactive approach to problem‑solving
• Ability to sit for extended periods and occasionally lift up to 10 lbs
• Availability for overtime and up to 10% travel as needed

Fortuna operates as a staffing agency that sources, screens, and presents potential candidates for employment opportunities on behalf of our clients.

Fortuna was founded in 2012 by practicing professionals with more than 50 combined years of experience. Our headquarters is in McClellan, California with offices in Los Angeles and New York, and satellite offices in the Philippines and Israel. Fortuna is an active member of multiple California service agreements, including the CMAS, ITMSA (Tier 2), and CalPERS SpringFed Pool, as well as various municipalities and large corporation vendor pools

Career Site: www.gofortuna.com.