We are seeking a highly organized, proactive, and career-driven Senior Administrative Assistant to provide exceptional support to two Executive Vice Presidents. This role goes beyond traditional administrative duties – it’s about being a trusted partner who helps streamline operations, manage priorities, and ensure the leaders you support can focus on strategic initiatives. If you thrive in a fast-paced corporate environment, enjoy problem-solving, and take pride in anticipating needs before they arise, this is the opportunity for you.
What You’ll Do:
Calendar & Email Management: Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling.
Travel & Expense Coordination: Arrange domestic travel and handle expense reporting with accuracy and timeliness.
Project & Event Support: Coordinate town halls, volunteer events, and special projects—including logistics, communications, and vendor coordination. Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution.
Executive Support: Prepare presentations, meeting agendas, and correspondence. Occasionally respond or send communications on behalf of executives.
Team Engagement: Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones.
Operational Assistance: Manage access requests, time-off tracking, and other administrative processes.
Daily Collaboration: Partner closely with executives to review upcoming priorities, meetings, and deliverables.
Education and Experience Required:
Associate's degree, or equivalent work experience.
4+ years of progressive administrative support experience, preferably supporting executives.
What We’re Looking For:
Experienced Career Admin: Proven success supporting senior leaders in a corporate setting.
Proactive Problem Solver: Anticipates needs, identifies solutions, and takes initiative without waiting for direction.
Organizational Expert: Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously.
Detail-Oriented & Reliable: Strong attention to detail for expense reporting, travel arrangements, and event planning.
Tech-Savvy: Comfortable with the Microsoft Office Suite and other productivity tools.
Relationship Builder: Professional, approachable, and committed to helping executives lead effectively.
Growth Mindset: Eager to learn and grow within the organization.
Work Model/Office Location:
This is a hybrid position requiring four days in office per week.
Eligible candidates must live within commuting distance to 115 Federal Street, Boston, MA 02110.
Required Availability:
Monday-Friday, 8:30am-5:00pm (flexible).
Total Compensation:
Competitive hourly rate
Paid time off starting at 4 weeks per year, plus 12 paid federal holidays per year.
Medical, dental, and vision benefits.
401k match up to 5%.
Various options for tuition assistance, paid parental and adoption leave, stock purchase, wellness and employee discounts.
Receive 40 hours per year of volunteer time with an organization of your choosing (get paid to give back!).
And more.
M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $23.84 - $39.74 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.
Boston, Massachusetts, United States of America
Great companies have an enduring sense of purpose. At M&T, our purpose is a simple one: make a difference in people’s lives and uplift the communities we serve. Founded in 1856 in Buffalo, NY we are now a top 11 full-service US-based commercial bank with a retail footprint across the east coast and wealth services available nationwide and abroad. As a bank, we offer advice, guidance, expertise, and solutions across the entire financial spectrum that combines M&T’s traditional banking services with the wealth management and institutional capabilities offered by Wilmington Trust. We are a community-minded organization with more than 167 years of experience. We serve customers, community, and colleagues whether they be across the street, across the state or across the country.
As an employer of choice, we are proud to offer competitive benefits ranging from medical and retirement to forty hours of paid volunteer time, each year. Our core values drive the work we do – integrity, ownership, collaboration, curiosity, candor and we seek to further build upon our record of success by bringing in top talent and fresh skill sets while continuing to support the growth and development of all our team members.
M&T Bank is unwavering when it comes to providing equal employment opportunities to all employees and applicants without regard to race, color, national origin, religion, ethnicity, sex, gender identity, age, disability, citizenship, pregnancy, veteran status, military status, marital status, sexual orientation, genetic information or any other characteristic protected under applicable federal, state or local laws.
