Job Description
Locations: Bedford / Hanscom AFB, Massachusetts
Categories: Professional Services
Req ID: 25133
Overview
SENIOR ADMINISTRATIVE ASSISTANT
LOCATION: Hanscom AFB MA
JOB STATUS: Full-time; salaried
CLEARANCE: Secret
Astrion has an exciting opportunity for a Senior Administrative Assistant providing support to the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division (AFLCMC/ESG).
The ESG Division manages efforts focused on developing, acquiring, fielding and sustaining programs that support worldwide communications, Battle Management, Command & Control, Intelligence, Surveillance & Reconnaissance (C2ISR), Air/Ground Surveillance, Time Critical Targeting, Combat Identification, Radar Imagery, Integrated Air/Missile Defense, and Mobile/Fixed C2ISR Performance, Exploitation & Dissemination Facilities.
REQUIRED QUALIFICATIONS / SKILLS
Minimum Required Qualifications:
Citizenship:Must be a US citizen
Clearance: Must be able to obtain an active Secret Security Clearance
Preferred Qualifications:
Education: Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR,
- 15 years of directly related experience, eight of which must be in the DoD.
PREFERRED QUALIFICATIONS / SKILLS
Technical Skills:
- Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- SharePoint administration and document management
- Calendar management and executive scheduling support
- Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
- Action item, suspense, and workflow tracking
- Preparation of executive correspondence, reports, and briefing materials
- Records management and file maintenance in accordance with DoD policies
- Data collection, analysis, and administrative reporting
- Experience supporting DoD acquisition or program management offices
- Knowledge of Air Force organizational structures and administrative processes
Interpersonal Skills:
- Strong written and verbal communication skills
- Exceptional organizational and time management abilities
- Ability to manage multiple priorities and competing deadlines
- Professional demeanor when interacting with senior military and civilian leadership
- Strong attention to detail and accuracy
- Excellent customer service and stakeholder engagement skills
- Ability to work independently with minimal supervision
- Strong problem-solving and critical-thinking abilities
- Collaborative team player capable of working across diverse organizations
- Ability to handle sensitive and confidential information with discretion
- Adaptability in a fast-paced, mission-focused environment
- Proactive mindset with a continuous process-improvement approach
- Strong relationship-building and coordination skills
- Ability to anticipate leadership needs and respond effectively
- High level of professionalism, reliability, and accountability
RESPONSIBILITIES
Duties include, but not limited to:
- Provide comprehensive administrative support to PK leadership and contracting teams.
- Manage daily taskers, suspense actions, action items, and organizational deliverables.
- Maintain PK official records, contract closeout files, trackers, and documentation repositories.
- Oversee personnel in‑/out‑processing and maintain office documentation, calendars, and scheduling.
- Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials.
- Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness.
- Support workflow management, office operations, and process improvement initiatives.
- Prepare official correspondence, reports, and leadership documentation.
- Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries.
- Assist with DTS travel coordination and serve as VRO/TCO telephone focal point.
- Validate recurring reports and support ESGK training events and office activities.
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