Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” has an exciting opportunity for a seasoned Sr. Administrative Assistant in our Austin, Texas (TX) office. We are looking for an initiative-taking, detail-oriented professional to provide a high level of administrative support to a team of senior Marketing executives. You will play a vital part in supporting various marketing projects and programs. You will also collaborate closely with a team of Regional Administrative Assistants who assist our firm’s leadership. Ultimately, you will be a key contributor to our firmwide Marketing leadership team, ensuring that it runs smoothly and efficiently. This is an in-office role. Hybrid and remote schedules are not available.
Provide comprehensive administrative support to members of our firmwide Marketing leadership team including the management of their travel, expense, calendars, meeting and call scheduling, document preparation, and outgoing communications• Partner with Marketing leaders to develop and schedule marketing meetings, trainings, and activities, such as in-person Marketing Manager meetings, and semi-annual Marketing Team Lead meetings• Attend meetings, take detailed notes, and prepare initial drafts of minutes and summaries• Supply administrative support to special marketing projects and programs including in-house training, new market research, reoccurring marketing meetings, tracking financials for new market sector projects and other various administrative tasks• Build strong working relationships other administrative staff and senior leaders• Occasionally travel (5%-10%) as needed to support meetings, events, and trainings, typically for 1-2 days at a time
High school diploma or equivalent and a minimum of 9 years of experience supporting a senior executive team • Prior experience in a corporate environment is preferred• Exceptional organizational and time management skills • Effective communication skills and an ability to build working relationships at all levels of the organization• Strong writing, editing, and proofreading abilities• Proficiency in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook• Ability to thrive in a fast-paced work environment• Strong attention to detail • Ability to work independently and collaboratively as part of a team• Problem-solving ability, with a resourceful can-do attitude• Familiarity with Concur is a plus
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!
Key Benefits at Kimley-Horn
Kimley-Horn is one of the nation’s premier planning and design consulting firms. With 9,000+ staff members in more than 140 offices across the U.S., we offer full services in a wide range of disciplines.
Clients know us for the creativity of our solutions and the sense of urgency we bring to each and every project. We take a clients’-eye view of our work, planning and designing to accomplish the client’s goals in the most effective manner.
A quality workplace is equally important to us, and the unique benefits we bring to our staff have been recognized by Fortune magazine (“100 Best Companies to Work For” and "100 Best Workplaces for Millennials") and Civil Engineering News (#1 “Best Civil Engineering Companies to Work For”).
