Job Description

WHO WE ARE:

Build your career with Boldt. As a member of the Boldt team, you’ll collaborate with some of the most knowledgeable professionals in the construction industry. You’ll have the chance to learn new skills and seek greater responsibilities with a team that builds real value in the world around you. You’ll succeed in a workplace culture that recognizes, respects, and values differences. Boldt’s focus on innovation, collaboration, and employee development provides an opportunity for all our employees to  Build Boldly

HOW YOUR ROLE FITS INTO BOLDT:
The Senior Administrative Assistant will provide administrative support and related services crafted to improve operating efficiency. This position will provide support to members of the management team as well as perform office management and administrative duties for the office.

WHAT YOU GET TO DO (ESSENTIAL FUNCTIONS):

• Provide administrative support to members of management, including coordination of meetings, travel, expense reports, credit card bills and reconciliation.
• Develop internal and external communication materials in coordination with and on behalf of management, including but not limited to presentations, correspondence, and meeting minutes.
• Perform basic administrative tasks such as copying, filing, and mailing as requested by management team.
• Perform office management duties including oversight of building needs, liaison with building management company, inventory and purchasing of breakroom and office supplies, and coordination of repairs and maintenance needs.
• Communicate and coordinate office safety policies and protocols.
• Assist in coordination of event planning, including facilitation of location-wide communications, catering, hotel reservations, etc.
• Coordinate the corporate mailing program as well as act as primary liaison between the company and mail/packaging vendors. Manage incoming and outgoing mail and deliveries.
• Prepare & reconcile vendor invoices, resolve accounting discrepancies for basic office monthly invoices.
• Ensure meeting rooms are set-up with accurate equipment, materials, and supplies. Order and set-up food and beverages. Test and assist with technology required for meetings. Clean up after meetings. Honesty, fairness, hard work, performance, and a love of construction are what we value. The ideal team player at Boldt is humble, hungry, smart, reliable & gritty.
• Greet visitors with a friendly and effective manner. Use telephone, email, and other forms of communication to ensure every customer is treated in a consistent, courteous, and professional manner.
• Assist employees with registering for corporate events.
• Act as New Hire Liaison for employee onboarding.
• Perform special projects as assigned. This may include projects for human resources, finance, estimating or the president’s office.

WHAT WE EXPECT FROM YOU:

• A two-year degree is required. An equivalent combination of education, training and/or experience may be considered in lieu of a degree.
• At least four years of administrative experience required.
• Intermediate Microsoft O365 knowledge required.
• A valid driver’s license may be required. Individuals in this role may be subject to an annual Motor Vehicle Records check. The outcome of any MVR checks conducted may negatively impact the persons’ ability to participate in any vehicle program provided by the company, including but not limited to the ability to drive a personal vehicle on behalf of The Boldt Company or rent a vehicle through for business travel purposes.

What we can offer you:

• As an employee-owned organization, we pride ourselves on fostering a culture centered around safety and team collaboration. We offer a comprehensive benefits package designed to support the well-being and growth of our employees. Our benefits include:
• Medical Coverage: Comprehensive medical plans including dental and vision benefits as well as the opportunity to participate in HSA and/or FSA programs.
• Life Insurance & Disability Coverage: Short-Term Disability, Long-Term Disability, and Group and Voluntary Life Insurance.
• Paid Time Off: Generous vacation, sick leave, and paid holidays.
• Financial Benefits: An Employee Stock Ownership Plan (ESOP) to share in the company’s success, as well as a 401(k) plan.
• Annual Bonus Program: Opportunity for annual bonuses based on company performance.
• Wellness Resources: Access to a health coach, health assessments, wellness challenges, and life care resources.
• Professional Growth: Equal access to opportunities and resources at all levels, educational reimbursement, and a robust mentorship program.
• Inclusion & Belonging: Comprehensive diversity, equity, and inclusion training programs.
• Community Engagement: Opportunities to engage with the community including a paid Volunteer Time Off program.

The anticipated salary range for this position is $ 72,800.00 - $91,333.33 per year. This range represents what The Boldt Company reasonably expects to pay for this position. Actual compensation offered will be dependent upon numerous job-related factors, including but not limited to: candidate qualifications, skills, experience, education, location, alignment with market data and internal equity as well as other business and organizational needs. The position is primarily remote, but on-site work may be considered based on the candidate’s proximity to our office locations. Salary ranges may vary depending on the candidate’s geographic location. The Boldt Company is an equal opportunity employer. If you are an individual with a disability and you need accommodation or other assistance during the application process, please contact our Human Resources department. Based on Boldt’s Background Checking policy, this position may be subject to a background check. The Boldt Company does not accept unsolicited resumes from third party recruiters.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:
While performing the duties of this job, the employee is frequently required to remain in a stationary position for up to eight hours. The employee occasionally is required to move to access people or workspaces. Constantly operates a computer and other office equipment, such as a calculator, copy machine and computer printer. The ability to effectively communicate is required. The employee may occasionally move up to 15 pounds. The working conditions of this position requires the employee to work inside an office environment. The environment for which this position functions may contain scents and fragrances. May be requested to work overtime and weekends.

The Boldt Company is an Equal Opportunity Employer.

Disclaimer:This job description is intended to be a summary of the primary essential duties and responsibilities of this position. The job description is not intended to be inclusive of all duties an individual in this position might be asked to perform or all the qualifications that may be required either now or in the future. Other duties, responsibilities and activities may be assigned or changed at any time.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rightsnotice from the Department of Labor.