Job Description

Senior Administration Officer, Faculty of Education, Philosophy & Theology
Fremantle Campus
Full-time opportunity, Fixed term contract – 12 months parental leave cover start date 19 August 2026.

• Deliver comprehensive administrative support in a collaborative academic environment, facilitating smooth operations and effective coordination among stakeholders.
• Be part of a welcoming community of professionals, academics and students.
• $79,954pa (level 5) + 145% superannuation

*1st July EA increase to $82,752 pa + 15% superannuation

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.

With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition

About the Faculty

The Faculty of Education, Philosophy & Theology includes two National Schools, the National School of Education and the National School of Philosophy and Theology. The National Schools are based at two distinct campuses in Fremantle and Sydney. The School of Education aims to develop passionate, profession-ready teachers who are highly valued in a range of settings. The School of Philosophy & Theology offers programs that explore the Catholic intellectual tradition, but also encourage students to consider and question the fundamental assumptions we make about life itself. A key component of this commitment is the University’s Core Curriculum, which brings students from all schools together to explore the concepts of ethics, philosophy and theology

About the role

The Senior Administration Officer is responsible for a range of administrative tasks to support the efficient management and smooth operation of the Faculty of Education, Philosophy & Theology. The position reports to the Faculty Manager.

Key Responsibilities

• Deliver high-level administrative support aligned to the faculty’s strategic and operational priorities.
• Coordinate internal and external processes, including effective record management and maintenance of Faculty registers.
• Support academic governance processes in collaboration with the Faculty Manager and Curriculum Manager.
• Manage detailed administrative tasks such as data entry, spreadsheet maintenance, correspondence, and preparing reports and meeting minutes.
• Apply policies and procedures to prioritise work effectively and resolve issues within the scope of responsibility.
• Contribute as an active team member and provide high-quality customer service to both external partners and University stakeholders.

Qualifications, skills & experience

• Degree qualification with relevant experience, or an equivalent combination of experience and/or education/training.
• Demonstrated administrative experience in a fast-paced environment, with higher education experience highly regarded.
• Proven ability to deliver academic processes with high quality customers service, supported by knowledge of academic and administrative policies and the capability to interpret and apply them effectively
• Proven commitment to delivering high-quality customer service, supported by strong interpersonal and communication skills.
• Intermediate/ advanced skills across the MS Office Suite (particularly Excel, MS Word, SharePoint) and student administration systems with the ability to quickly learn new technologies.
• Strong organisational, time management, and attention to detail skills, with the ability to manage competing priorities and work both independently and collaboratively within a team.

Benefits

• Fast paced environment with opportunity for professional growth
• Generous training and development opportunities
• Friendly and collaborative working environment

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date:24 June 2026

For further information on how to apply, please visit:How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff

Contact us

Please direct your queries regarding this role toMarcia Rodrigues, Marcia.Rodrigues@nd.edu.au

Unsolicited contact from recruitment agencies will not be entertained.