Job Description

The Team:

We are looking for an organised and compassionate Senior Administrative Officer to become an integral part of our Oncology/Haematology Clinical Trials team. In this pivotal role, you will work alongside healthcare professionals and support staff who are committed to providing exceptional care to patients.

As a key team member, you will help provide business management support in relation to financial resources by processing, entering, coordinating, and maintaining invoices, debt recovery, account reminders, and study costing for the Clinical Trials Department to support business activities and reporting in accordance with relevant policies, procedures and legislation.

The Role:

Under guidance and supervision of the Clinical Nurse Consultant (CNC) - Oncology/Haematology Clinical Trials and the Stream Business Manager, the Senior Administration Officer - Clinical Trials provides high level financial, business and administrative support to the Clinic Trials Department. This includes:

• Undertaking financial transactional and reconciliation processes for the Clinical Trials Department within relevant service standards, legislation and Departmental policies and procedures.
• Providing high level administrative support and advice to the CNC - Oncology/Haematology Clinical Trials to ensure smooth operation of financial matters.

You will need:

1. Ability to undertake supervisory duties and support administrative staff to ensure efficient administrative support for the Clinical Trials Department.
2. Demonstrated ability to function effectively in a clinical setting, together with experience in contemporary office management practices and use of office management and health information software including Microsoft Office, in particular Excel.
3. Demonstrated experience with database management with the ability to monitor data integrity and investigating/auditing data to ensure compliance and conformity of system used by all stakeholders.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment:

Fixed term, full time, day worker position, working up to 76 hours per fortnight, commencing as soon as possible for 6 months.

*notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary: General Stream Band 4

$81,915 to $94,263 per annum. Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Salary Packaging:

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

• 527146 Senior Administration Officer - Clinical Trials Band 4

Application Guide:

• Department of Health - Applicant Guide

How to apply:

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

For more information:

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Hayley Street
Position: Administrative Service Manager - Cancer Services
Phone number: (03) 6166 8062
Email address: hayley.street@ths.tas.gov.au

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

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Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.