Job Description

• Full time, fixed term until 30 August 2027 (parental leave cover), located at Camperdown Campus
• Opportunity to provide administrative and operational support to the Faculty's Centres and Affiliated Institutes Operations team
• Base Salary $117,133 + 17% superannuation

About the opportunity

The Faculty of Medicine and Health has been designed to enable innovation, excellence and strategic vision in teaching, research and clinical practice, not only in medicine and health, but across all the areas in which we operate. We are committed to challenging conventional wisdom and finding new paths to improve health outcomes. We are focused on leading new possibilities in the way we deliver wellness and healthcare and making a distinctive impact locally and globally. It is our commitment to curiosity, connection and excellence that sets us apart. It is how we are making a difference and shaping healthcare.

We are seeking an experienced Senior Administration Officer and MRI Support to join the Faculty's Centres and Affiliated Institutes Operations team.

The Senior Administration Officer and MRI Support provides administrative and operational support to senior Faculty leadership, Centre and Institute leadership teams, under the general direction of the Head of FMH Centres and Affiliated Institutes, Operations. The role supports the effective delivery of strategic initiatives, governance activities and day-to-day operations across the portfolio.

Your key responsibilities will be to:

• oversee daily administrative activities, provide high-level support to senior leadership and stakeholders, ensure governance compliance, manage enquiries with discretion, build effective working relationships, and contribute to strategic planning and process improvements
• maintain databases and reports to meet governance and business requirements, compile and analyse data for reports and presentations, coordinate payments and invoices, maintain documentation and records in accordance with University policy, and collect and summarise operational statistics
• facilitate strategic external engagement through planning, project support and stakeholder relationship management
• coordinate meetings, events and conferences, providing high-level administrative support including drafting correspondence, liaising with stakeholders and managing logistics to ensure successful delivery
• support University governance processes by assisting senior leadership with annual reporting, reviews and governance activities, while providing guidance on administrative procedures and processes
• undertake ad hoc projects and other duties as required by the Manager, consistent with the responsibilities and classification of the role.

About you

You will:

• hold a bachelor's degree in a relevant discipline, such as Business Administration, and/or possess an equivalent combination of relevant education, training and experience
• demonstrate the ability to interpret and apply complex policies, procedures and financial processes
• have excellent written and verbal communication skills, with the ability to build effective relationships and influence outcomes
• have demonstrated experience coordinating meetings, events and activities in a complex environment
• have sound financial administration skills, including coordinating payments, invoices and financial information
• demonstrate strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines
• have advanced Microsoft Office skills, including strong Excel capability for reporting and data analysis
• demonstrate initiative, sound judgement and the ability to work independently while contributing effectively as part of a collaborative team.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+ We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Lena Germinarios, Recruitment Operations by email to recruitment.medandhealth@sydney.edu.au

© The University of Sydney

The University reserves the right not to proceed with any appointment.

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Applications Close

Wednesday 29 July 2026 11:59 PM