Job Description

Lead a Small Team While Coordinating Systems, Facilities and Business Support

Are you an experienced administration professional looking for more than just another administration role?

ADA Australia is seeking a proactive and capable Senior Administration Officer to coordinate our administration function, support a small team, and oversee key operational areas including fleet, facilities, business systems and office operations.

This is a diverse, hands-on role combining team leadership, operational support and continuous improvement. You'll help ensure our people have the systems, resources and support they need to deliver services to older people and people with disability across Queensland.

Why Join ADA Australia?

• Competitive salary + generous salary packaging benefits
• Flexible hybrid work arrangements
• A diverse role with genuine autonomy, ownership and variety
• Meaningful work that creates a real impact in the community
• A collaborative and supportive team culture
• Access to an Employee Assistance Program

About the Role

Reporting to the Manager, Business Support Services, you will coordinate administration and reception services while supporting the day-to-day operation of the Administration Team.

Key responsibilities include:

• Coordinating administration, reception and office support activities
• Supervising and supporting the Administration Officer and Receptionist/Administration Assistant
• Allocating work, monitoring workloads and providing coaching and guidance
• Managing fleet administration, including servicing, maintenance, registrations and e-Tolls
• Coordinating facilities maintenance, contractors, equipment and asset management
• Providing backup support for CRM reporting and systems administration
• Coordinating software licences, IT equipment and new starter onboarding
• Identifying opportunities to improve processes, systems and workflows

About You

You are a confident and organised administration professional who enjoys solving problems, improving processes and helping others succeed.

You will bring:

• Relevant qualifications and/or substantial experience in a senior administration, office coordination or business support role
• Experience supervising, coordinating or leading administrative staff
• Strong organisational skills and the ability to manage competing priorities
• Excellent attention to detail and commitment to quality
• Sound judgement and the ability to resolve operational issues independently
• Strong communication and stakeholder engagement skills
• Experience using Microsoft 365, CRM systems, AI tools and other business applications
• Confidence learning new technologies and adapting to changing business needs
• The ability to work independently and collaboratively across multiple teams

About ADA Australia

ADA Australia is an independent not-for-profit organisation with more than 30 years' experience supporting older people and people with disability.

Through information, education, advocacy and legal services, we empower people to understand their rights, make informed choices and have their voices heard.

Essential Requirements

To be considered for this role, you will require:

• A current Queensland Driver Licence
• A current National Criminal History Check (or willingness to obtain one)
• The ability to travel between ADA Australia's Brisbane offices as required

How to Apply

If this sounds like the opportunity you've been looking for, we'd love to hear from you. Please submit your current resume outlining your relevant skills, experience and interest in the role.

Applications are being reviewed as they are received, so we encourage you to apply early.

Applications close 5:00pm, 2 November 2026, unless filled prior.

For more information about ADA Australia, visit adaaustralia.com.au or contact HR@adaaustralia.com.au.

Join an organisation where diversity is celebrated, inclusion is lived, and every voice matters. We welcome applications from Aboriginal and Torres Strait Islander peoples, people with disability, members of the LGBTIQ+ community, and people from culturally and linguistically diverse backgrounds.