Job Description

We are seeking a Senior Administration Officer to join our INPEX team in Darwinon a 14 -month maximum term contract. Join us in helping shape a brighter energy future.

The role of the Senior Administration Officer is to provide support to the Darwin Office and Corporate Affairs teams promoting a collaborative and positive work environment to collectively achieve our goals, objectives, and targets.

Key responsibilities:

• Coordination and diary management for General Manager of Northern Territory.
• Deliver general administrative support to facilitate the efficient operation of the Darwin office and the Corporate Affairs team.
• Assist the General Manager, Northern Territory with the management of the Darwin Office budget including raising POs and PRs, tracking expenditure and reporting VOWD.
• Provide guidance and support to Receptionist.
• Manage receptionist roles and responsibilities if the receptionist is away from the office.
• Focal point of contact for the Team Event Planner and Cross Functional Dashboard.
• Management of calendar invitations and RSVPs for NT based functions and events.
• Process travel bookings, raising RFT’s for flights/hotels and tracking of the teams travel and leave arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Support the team with any IT requests as needed.
• Assist with the end-to-end organisation of team building events, workshops, morning teas for farewells and special occasions, e-cards & gifts.
• Coordinate the weekly and monthly reporting processes, ensuring all information is consolidated and submitted to the General Manager in a timely manner.
• Coordinate with the Receptionist to manage all PPE requirements for ILNG site visits, including personalised packaging and delivery of PPE.
• Along with ILNG Onshore admin team manage the coordination of all VIP site tours
• Support ILNG site visits from a Darwin Corporate office perspective.
• Ensure a clean, organised, and hygienic office environment by coordinating with cleaning services, managing supplies, and enforcing hygiene practices.

Successful candidates will:

• Strong verbal, listening and written communication skills and high attention to detail.
• Strong administrative and organisational skills.
• Excellent PC Skills. Ability to utilise a range of software packages, including MS Office (Word, PowerPoint, Excel), SAP, Outlook.
• Working knowledge of MS Teams.
• Ability to work independently and use initiative.
• Ability to manage multiple tasks concurrently.
• Flexible and adaptable to the varied tasks.
• Must be able to work with integrity and maintain confidentiality.
• Budgeting skills highly regarded.

This role is for applicants residing in or willing to relocate to Darwin.

Closing date for applications is Monday 1st June.

INPEX reserves the right to close applications early should a suitable pool of candidates be identified. Please note that direct feedback on applications will only be provided to interviewed candidates.

What We Offer:

Leave & Flexibility:

• 16 weeks of fully paid parental leave.
• Options to purchase additional leave.
• Dedication to flexible work arrangements, encompassing variable hours and remote work options.
• INPEX Foundation Day, discretionary leave, and community volunteering leave.

Remuneration & Financial Benefits:

• Competitive remuneration package with performance‑based incentives.
• Superannuation above the standard guarantee.
• Salary packaging options, including novated leasing.
• Reward and recognition programs, including access to discounts from over 350 retailers.

Career Growth & Development:

• Clear pathways for career development and internal progression.
• Structured leadership development programs with ongoing support.
• Dedicated study leave and access to learning and development opportunities.

Wellbeing:

• Access to wellbeing initiatives, including gym membership options and health resources.
• A supportive workplace focused on safety, balance and sustainable work practices.

We value diversity in our workplace – including beliefs, cultures, and lifestyles, so we can bring our true selves to work every day. If you believe that you have most but not all the requirements outlined above, we encourage you to still apply.

We welcome all candidates to advise us throughout the recruitment process if we can support you with accommodations to make this a more inclusive experience.