Contract type
Regular / Permanent
Who we are...
Faced with growing environmental challenges, for more than 160 years, SUEZ has been acting to deliver essential services that protect and improve the quality of life. SUEZ enables its customers to provide access to water and waste services, with resilient and innovative solutions.
With its 40 000 employees present in 40 countries, the Group also enables its customers to create value over the entire lifecycle of their assets and services, and to drive their ecological transition, together with their end-users.
The position is responsible for overseeing the company's administrative and office management functions,
ensuring the efficient and effective operation of day-to-day business activities. This role provides
comprehensive support to employees and management while maintaining a professional, organized, and
productive work environment.
· Oversee the daily administrative operations of the company's main office.
· Ensure the timely processing, renewal, and compliance of all government-mandated permits, licenses, and registrations.
· Coordinate employee events, travel arrangements, flight bookings, hotel accommodations, and transportation for SUEZ executives and employees.
· Assist employees in securing accommodation and transportation services by coordinating with property agents and service providers and reviewing contracts in collaboration with authorized company representatives.
· Monitor office and pantry supplies, equipment, and inventory, and coordinate replenishment requirements with the Procurement Department.
· Create and process purchase requisitions in SAPHIR for administration-related transactions, obtain the necessary approvals from authorized signatories, and coordinate with accounting for invoice processing and payment.
· Maintain and update office records, databases, files, and documentation to ensure accuracy, completeness, accessibility, and proper organization.
· Serve as the petty cash custodian for the main office and ensure adherence to company petty cash policies and procedures.
· Manage front desk operations by professionally welcoming and assisting visitors, clients, and employees
· Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.
· Ensure that office premises are maintained in a clean, safe, and operational condition at all times.
· Coordinate with the Building Administration Office regarding gate pass requirements, visitor notifications, and building access requests.
· Supervise the Liaison Officer and Utility Personnel, monitor the completion of assigned tasks, and coordinate with other Project Administration Officers as required.
· Perform other administrative duties, special assignments, and projects as may be assigned by Management from time to time
III. JOB SPECIFICATION
Educational Background Graduate of bachelor’s degree in business administration or any business-related courses.
Licensure Requirement (if any) Not required
Certification Requirement (if any) Not required
Years of Work Experience (Relevant to the Area of
Professional Expertise) Minimum of 3 years of experience in a supervisory role within a multinational company.
Skills Strong organizational and leadership skills, excellent in communication and interpersonal skills and proficiency in office management software are essential Ability to multi-task, meet deadlines and work in a fast-paced environment. Should be able to manage high pressure and work independently.
Industry Experience Requirement (if any) Not required
BU: International - Asia
CATEGORY: Management
We provide essential services in the water and waste sectors to preserve resources and improve quality of life wherever we operate. As a global player for over 160 years, we support public and private actors with resilient and innovative solutions.
With a presence in over 40 countries and 40,000 employees, we provide drinking water and sanitation services to millions of people. We operate across the whole water and waste supply chain, from infrastructure design to sustainable resource management.
Given the environmental challenges we face, we rely on the potential of digital technologies to help our clients reduce their environmental impact and improve the performance of their water and waste services.
