Job Description

Full-time | Non-Exempt | 100% work On-Site

Charlotte, NC Office

Basic Function

The Sr. Accounts Payable Specialist is responsible for performing accounting and clerical tasks related to the processing of accounts payable transactions. This includes receiving and verifying invoices, maintaining vendor records and supporting the finance team in day-to-day operations.

Duties & Responsibilities

1. Process invoices through EdenRed
2. Receive, review, verify invoices and payment requests for accuracy and completeness
3. Daily processing invoices in invoices queues for both PO and Non-PO Invoices
4. Accounts Payable Staff
5. PO Invoice - AP
6. Exceptions
7. Suspect Duplicates
8. Ensure accuracy, completeness and compliance with the company policies
9. Invoice GL Coding
10. Ensuring all invoices are coded correctly according to rules and guidelines for posting to Oracle
11. Valiate the full nine-segment General Ledger structure accurately
12. Invoice scoping
13. Ocean Freight
14. Duty
15. Broker
16. Land Transportation
17. Warehouse
18. Reconciliation and Record Maintenance
19. Reconcile vendor statements and resolve discrepancies
20. Monitory duplicate payments and manage exceptions or flagged items
21. Maintain accurate and up-to-date vendor files and records
22. Internal Communication
23. Monthly Email for payment schedule
24. Collaborate with department members to resolve invoice discrepancies, missing documentation or payment issues
25. Communicate regularly with approvers to ensure timely invoice approval
26. Vendor Communication
27. Timely response to vendor inquiries and in professional manner
28. Resolve billing issues and collaborate with internal departments to ensure timely resolution
29. Provide updates to management and other stakeholders on payment status, outstanding issues and process delays
30. Physical Mails – to scan and email the copy to the respective team for further processing.

Job Competencies

Technical knowledge

Analytical Thinking

Communication Skill

Attention to Detail

Communication Skills

Collaboration & Teamwork

Time Management

Technology proficiency

Integrity and Confidentiality

Initiative

Education/Training

Bachelor's degree in accounting/finance/business administration is preferred.

Training in financial software systems such as Oracle, EdenRed, and other Invoice-to-Pay platforms

Experience

Required:

• 3-5 years of hands-on experience in Accounts Payable, Accounting, or Finance-related roles
• Proven experience processing high-volume invoices (both PO and Non-PO)
• Familiarity with invoice approval workflows, payment cycles, and GL coding
• Working knowledge of ERP systems such as Oracle, EdenRed, or similar Invoice-to-Pay platforms

Preferred:

• Experience supporting month-end close and account reconciliations
• Exposure to vendor management, including issue resolution and communication
• Previous work in a shared services, corporate finance, or multinational environment
• Experience using Excel for reconciliations and reporting (e.g., VLOOKUP, pivot tables, sumifs)