Job Description

Accounts Payable Controller

Qualifications and Experience

• Grade 12 pass
• Relevant Tertiary Qualification
• Over 7 to 10 years of experience in a similar role, preferably in a corporate or multinational environment
• Intermediate to Advanced Excel skills

Key Competencies

• Accounts Payable Expertise Strong knowledge and experience in accounts payable processes and procedures
• Foreign Creditors Management Familiarity with foreign creditors' processes and requirements, including currency exchange and international payment methods
• Team Collaboration Ability to work effectively as part of a team, communicating openly and collaboratively with colleagues and stakeholders
• ERP System Proficiency Proficiency in using ERP systems such as Syspro, SAP, or Oracle for financial transactions and reporting

Duties and Responsibilities

1. Payment Compilation and Submission
   • Compile and submit payments for release according to agreed creditor terms, ensuring accuracy and adherence to payment schedules
2. Paper Trail Submission
   • Submit payments on Paper trail for release as per agreed terms, verifying all details for accuracy and completeness
3. Ledger Allocations and GRNs
   • Accurately assign ledger allocations and GRNs to ensure proper accounting of expenses and minimize discrepancies
4. Adjustment Measurement
   • Monitor and measure adjustments passed in AP, ensuring adjustments remain within acceptable limits (less than 5% of total output)
5. Authorization Compliance
   • Ensure all costs and expenditures are authorized according to the Delegation of Authority (DOA), minimizing errors and discrepancies
6. Account Reconciliation
   • Reconcile accounts in accordance with company policies, resolving invoice discrepancies and issues promptly to maintain accurate financial records
7. Audit Support
   • Provide supporting documentation for audits, ensuring timely responses to audit requests and minimizing delays in the audit process
8. Intercompany Invoices
   • Email intercompany invoices to the designated email address, following established procedures to minimize errors and escalations
9. Payment Release Follow-up
   • Follow up on payment releases, addressing queries and concerns from business units or suppliers promptly and efficiently
10. Supplier Reconciliations
    • Complete daily supplier reconciliations for month-end suppliers, ensuring adherence to month-end cut-off dates set by the AP Manager