Job Description

Posting number: 08315

Department: Finance & CSO

Job classification: Senior Accounting Specialist

Posting type: Open & Promotional

Categories: Accounting and Finance

Summary

This is a highly responsible position that is responsible for the day-to-day functions of Accounts Payable and Accounts Receivable financial information. This position reports to the Fiscal Operations Supervisor.

Examples of duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

• May perform either/both the Accounts Payable and Accounts Receivable daily activity to ensure that work gets completed.
• Assists in processing invoices for payment. Assist with daily accounts receivable work-receipting/invoicing.
• Provide assistance and guidance to staff, other departments and general public with questions pertaining to accounts receivable and accounts payable related items, including vendor updates, policy changes, etc.
• Reconcile Accounts Payable and Accounts Receivable general ledger accounts monthly with subsidiary reports.
• Assists in training staff, including cross-training as needs arise and job functions change.
• Assists in determining appropriate work flow to ensure audit compliance pertaining to separation of duties.

Perform any other related duties as required or assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

• High School Diploma or GED
• Graduation from an accredited college or university with an associate’s degree in business or accounting
• Two years of responsible accounting experience preferably in the accounts payable and/or accounts receivable areas.
• Must possess advanced computer skills.
• An equivalent combination of education and experience may be considered.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

• Must possess a valid Florida Driver's License with an acceptable driving record.

Supplemental information

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT

Annual Budget: $

SUPERVISORY RESPONSIBILITIES

This position will directly supervise N/A employees. This position may indirectly supervise N/A employees. If applicable, supervisory responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.

ANALYTICAL ABILITY / PROBLEM SOLVING

MODERATELY REPETITIVE. Activities with slight variation using a definite set of processes or directions with some degree of supervision.

PLANNING

With regard to general assignments in planning time, method, manner and/or sequence of performance of own work. CONSIDERABLE RESPONSIBILITY; may also occasionally assist in the planning of work assignments performed by others within a limited area of operation.

DECISION MAKING

Performs work operations which permit opportunity for decision-making of minor importance. FREQUENTLY; Performs work operations which permit opportunity for decision-making of major importance.

COMMUNICATION SKILLS

Ability to read and understand simple instructions, short correspondence, notes, letters and memos.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide numbers. Ability to perform these mathematical skills using money and other forms of measurement.

CRITICAL THINKING SKILLS

Ability to use common sense understanding in order to carry out simple multi-step instructions. Ability to deal with standardized situations with limited variables.

SUPERVISION RECEIVED

Under direction where a definite objective is set up and the employee PLANS AND ARRANGES OWN WORK, referring only unusual cases to supervisor.

MENTAL DEMAND

MODERATE; Operations requiring almost continuous attention, but work is sufficiently repetitive that a habit cycle is formed; intermittent directed thinking to determine or select materials, equipment or operations.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTER

Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)

ACCURACY

Probable errors of internal and external scope would have a moderate effect on the operational efficiency of the organizational component concerned. Errors might possibly go undetected for a considerable period of time.

PUBLIC CONTACT

Frequent contacts with general public, patrons, or other outside representatives, wherein the manner of handling these contacts has a bearing on the organization’s position and operation.

EMPLOYEE CONTACT

Contacts of considerable importance within the department or office. Requires tact in discussing problems and presenting data and making recommendations.