Job Description

SCHOOL OF CONTINUING EDUCATION

The School of Continuing Education (SCE), one of the seven Faculties/Schools of Hong Kong Baptist University (HKBU) and a major provider of continuing and professional education in Hong Kong, offers a wide range of full-time and part-time programmes at the post-secondary, undergraduate and postgraduate levels for young learners and working adults. SCE also offers in-house training and short courses to meet the community needs and market demands. Operating on a self-financed basis, SCE including its College of International Education currently employ about 400 full-time staff and 550 part-time instructors. SCE is inviting applications for the following position:

Senior Accounting Officer (Payment) (Ref. No.: 26270244)

SCE is at an advanced stage of progressing towards its registration as a post-secondary college under the applicable law, with completion expected to be within a year. This transformation aims to enhance the internationalisation and diversification of higher education through distinctive, professional programmes that address societal manpower needs. As part of this exciting institutional evolution, successful candidates may be offered the opportunity to transition to the new post-secondary college (upon its successful registration) under a long-term development plan.

Responsibilities:

• Responsible for the payment processing to suppliers, staff and students and ensure their payments are in compliance with internal control standards;
• Act as Invoice Reviewer and Payment Reviewer; maintain segregation of duties and robust backup coverage across preparer/reviewer roles;
• Handle budgetary controls, payment run and journal entries;
• Prepare management reports and monthly outstanding accounts payable reports, month-end and year-end analysis schedules and bank reconciliations;
• Implement system enhancements and perform users’ acceptance testing;
• Assist in annual audit, tax filing and other statutory reporting;
• Work closely with user departments on accounting, payment requests, compliance of budgetary control, review vouchers and journal entries;
• Provide to the Manager for part-time payroll administration; and
• Perform other ad hoc duties as assigned.

Requirements:

• Bachelor's degree in accounting or finance with a minimum of 5 years of relevant experience, including 2 years of supervisory experience, preferably gained from sizable companies;
• Solid understanding of full-cycle AP workflows, procurement matching, electronic banking systems, and payment methods (ACH, TT, Cheque, Direct Debit);
• Hands-on experience with Oracle Financial System and strong proficiency in Microsoft Excel;
• A good analytical mind and strong numerical sense;
• Good command of both written and spoken English and Chinese; and
• Good initiative, great sense of commitment and a good team player.

Shortlisted candidates will be invited to sit for a written test.

Subject to the decision of SCE and the new post-secondary college and other factors which may include (but are not limited to) availability of funding and performance, an offer of appointment may be made by the new post-secondary college (upon its successful registration) following the end of the fixed term contract.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of applications may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

HKBU reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.