Job Description

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.

Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

Job Description

Role Purpose:

• Execution of operational activities (steps of accounting processes in the Accounts Payable area) for Eurofins Legal Entities within the designated scope
• Performing designated activities in compliance with relevant process documentation
• Maintaining necessary process & accounting knowledge also to strengthen back-up ability of the team
• Identification and implementation of potential improvements applicable to executed activities/processes
• Being a partner to NSC and Business in accounting and process areas
• Active participation in Transition Projects
• Support Interns, Junior Accountants, and Accountants in their daily job
• Support the team in tasks and issues of complex or exceptional character

Role description:

1. Invoice processing:
2. execution of individual steps of the process within Eurofins invoice processing system - from invoice validity check till posting to AP ledger of ERP system
3. correction of entries in Coupa and on the AP subledger in the ERP system via established workflow
4. review and approval of manual journal entries submitted by other team members in the ERP system
5. requesting changes in supplier master data to ensure correct payments
6. regular review and follow-up on invoices pending in Coupa.
7. Supplier queries handling:
8. monitoring incoming queries (email, service system)
9. analysis of request content & performing steps allowing for query resolution (for instance, account statement reconciliation)
10. Travel and expenses processing:
11. processing employee expenses, interviewees’ costs
12. processing entries in the ERP system related to credit cards
13. requesting changes in employee master data to ensure correct payments
14. communication with employees related to the T&E process.
15. Payment processing:
16. preparing batch payment proposals in the ERP system
17. checking open positions to ensure no double payments are made, and credit notes are settled, if possible
18. requesting manual payments to the payment team if needed
19. resolving complex errors related to payment proposal preparation.
20. AP Aging and Analytical Review:
21. regular review and settlement of open positions in the ERP system with focus on aged items
22. debit balance cleanup
23. ICO mid-month reconciliation process to ensure complete payments to ICO counterparties
24. generation of periodic reports related to process steps.
25. Month-end activities:
26. preparing accruals
27. analysis of ICO differences within the ICO reconciliation process
28. MEC calendar update.
29. Knowledge maintenance:
30. Ensuring exceptions/changes to the standard process are highlighted to the line manager
31. Updating process documentation in cooperation with proper company departments
32. Updating process catalogues and proposing adequate changes in cooperation with other departments/stakeholders
33. Informing and explaining to partners process requirements
34. Stay up to date with designated processes/activities/country or legal entity specifics for which acts as a back-up,
35. Regular update of coding matrices and other documents describing designated ELEs specifics in agreed form.
36. Transition involvement:
37. Participation in knowledge transfer meetings/checkpoints meetings together with Team Leader
38. Preparing AP process overview for the business
39. Highlighting and resolving issues encountered during transition.
40. Team support:
41. New joiners training
42. Ad hoc knowledge refreshment training for the team
43. Point of contact for less experienced employees on complex processes and accounting issues
44. Occasionally backup for Team Leader.
45. Improvement process:
46. Continuously seek improvement opportunities for executed activities & highlight potential improvements,
47. Takes part in process improvement projects and/or directly implements accepted improvements
48. Participates in process improvement identification initiatives on team & company level
49. Supports improvement culture; helps less experienced employees with solution creation.
50. Stakeholder management:
51. Identifies client’s needs & answers clients’ requests in direct communication
52. Proactively drives communication with the client till final resolution
53. Adapts communication according to the situation & the receiver
54. Can build & maintain professional relationships with a client (typically Financial or Business Controllers) by adjusting to the situation and conditions
55. Effectively addresses escalations
56. Takes part in business meetings & phone calls
57. Other tasks:
58. Correctly report working time used & activities executed in the company’s work reporting system
59. Periodic and ad hoc report preparation and analysis as per team/client’s needs
60. Can act as Country Expert and/or Coupa Key User
61. Participates in UAT tests.

Qualifications

What are we expecting:

• Advanced accounting knowledge
• Experience in PtP accounting, preferred in SSC/ BPO environment
• Advanced knowledge of PtP process steps
• Awareness of PtP, RtR, and OtC dependencies
• Communication skills (ability to lead relationships with stakeholders in various areas)
• English B/C – spoken & written
• MS Office knowledge
• Knowledge of Excel at the advanced level
• Finance-related education
• Additional training and certification will be an asset
• Proactive and independent in problem-solving
• Ability to deliver training

What we offer:

• Full-time contract
• Flexible working hours (only available after the training period)
• Hybrid work model (only available after the training period)
• Training period for the first two months (100% from office)
• Attractive package of benefits: private medical care, Meal Vouchers (10,20 Euro/daily), annual bonus scheme, Birthday Off.
• Social Events (like Winter Party, Summer Party, Team Building, etc.)
• Referral Program
• Possibility to develop your career internally
• International and creative work environment
• Possibility to build processes and standards

Additional Information

We support your development! Do you feel you don’t match 100% of the requirements? Don’t hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity!  As an Equal Opportunity Employer, the Eurofins network of companies believes in strength and innovation through diversity. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us!  We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more on our Careers page: https://careers.eurofins.com/

Company description: Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

The Eurofins network of companies believes that it is a global leader in food, environment, pharmaceutical and cosmetic product testing and in discovery pharmacology, forensics, advanced material sciences and agroscience contract research services. It is also one of the market leaders in certain testing and laboratory services for genomics, and in the support of clinical studies, as well as in biopharma contract development and manufacturing. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 37 years, Eurofins has grown from one laboratory in Nantes, France to over 65,000 staff across a decentralised and entrepreneurial network of more than 950 laboratories in over 1,000 companies across 60 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

In 2024, Eurofins generated total revenues of EUR 6.95 billion, and has been among the best performing stocks in Europe over the past 20 years.