Job Description

ROCKFORD PUBLIC SCHOOL DISTRICT #205

Job Title: Senior Accountant - Grants

Compensation Range: $64,069-$91,042 This salary range reflects full-time, 12-month assignments. Salary offers for part-time roles or assignments of less than 12 months will be prorated based on the assignment scope and duration.

A comprehensive benefits package is offered, including:

• Medical, dental, vision, life and disability insurance
• Voluntary life insurance
• Paid Sick and Personal time
• Paid holidays
• Paid vacation
• Membership in the Illinois Municipal Retirement Fund (IMRF) or Teachers' Retirement System (TRS)
• Optional 403(b) plan

Employee assistance program (EAP)

Job Code:
Department: Financial Services Supervisor: Executive Director of Finance

Date: 08/10/2026
FLSA Status: Exempt

PURPOSE OF THE POSITION The Senior Accountant - Grants supports District Management by providing accounting/technical support to District management, participates in the month end close process, and monitors monthly financial transactions.

SUPERVISORY RESPONSIBILITIES: None

DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements listed below, regular attendance is an essential function of this position.

1. Ensures that all actions are in concert with the Board policies as well as the mission statement, beliefs, objectives, and parameters found in the Board's strategic plan.
2. Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job.
3. Performs other related duties as assigned for the purpose of ensuring an efficient and effective work environment.
4. Creates month-end journal entries, gathering appropriate data and performing any required calculations.
5. Analyzes general ledger accounts for trends, inconsistencies, and accuracy.
6. Reconciles balance sheet accounts as needed.
7. Participates in year-end closing and audit activities, monthly budget-to-actual analyses, preparation of current-year forecasts, and completion of required schedules for both the District's financial close and SEFA compliance under Uniform Guidance.
8. Ensures that all grant actions are in concert with Board policies, the mission statement, and parameters found in the Board's strategic plan.
9. Monitor grant budgets for all assigned state, federal, and local programs.
10. Prepares grant expenditure reports, Medicaid Outreach and Cost Settlement reports, Out-of-District Special Education tuition billing, ISBE transportation claims, and GATA-compliant year-end financial reports in accordance with all state, federal, and agency requirements.
11. Compiles necessary data and prepares the mandated Excess Cost report for ISBE.
12. Serves as the fiscal liaison to the Special Education (SPED) department, utilizing specialized knowledge of the Individuals with Disabilities Education Act (IDEA) grant to provide financial guidance and ensure compliance.
13. Works closely with the Early Childhood (EC) department to provide fiscal support for Pre-School Grant applications, budget modifications, and financial reporting.
14. Creates grant-related month-end journal entries, gathering appropriate data and performing required compliance allocations.
15. Analyzes grant general ledger accounts for trends, budget inconsistencies, unallowable expenses, and reporting accuracy.
16. Reconciles grant receivable and deferred revenue balance sheet accounts monthly.
17. Assists with the preparation of workpapers for monthly financial statements and the Annual Comprehensive Financial Report (ACFR).
18. Investigate, recommend, and implement innovative, more efficient ways to accomplish accounting and financial activities within the District.

QUALIFICATIONS: Bachelor's degree in accounting required. Minimum of 3-5 years of experience in governmental fund accounting, public school district finance or complex state and federal grant administration preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Ability to demonstrate qualities aligned to our core values of Character, Communication, Collaboration and Continuous Improvement.
2. Excellent communication skills to effectively convey technical financial rules and grant guidelines to non-financial District staff and department heads.
3. Working knowledge of GAAP (Generally Accepted Accounting Principles), general knowledge of GASB (Governmental Accounting Standards Board) pronouncements/regulations, Government accounting, preparation of financial statements, and Financial Software system.
4. Knowledge of grant reporting, Medicaid Outreach/Fee-for-Service and Uniform Guidance for grant compliance.
5. Technical literacy required with mastery of spreadsheet software (e.g., advanced Excel macros, VLOOKUPs, pivot tables) and state reporting portals.
6. Ability to manage multiple grant deadlines simultaneously and focus on the meticulous completion of regulatory filings.
7. Ability to demonstrate creative and innovative problem-solving skills in addressing financial issues.

WORK CALENDAR: 12 Months

WORKING CONDITIONS Moderate in-district travel as well as intermittent in-state travel. Intermittent prolonged and irregular hours of work.

OTHER: This job description describes duties and responsibilities which are representative of the nature and level of work assigned to the position. The identified duties and responsibilities are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position.

The job description does not constitute an employment agreement between the school district and employee and is subject to change by the school district as the needs of the school district and requirements of the job change.

Physical Aspects of the Position (Select all that apply)

1.- Climbing � Ascending or descending ladders, stairs, scaffolding ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.2.- Balancing � Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces.3.- Stooping � Bending body downward and forward by bending spine at the waist.4.- Kneeling � Bending legs at knee to come to a rest on knee or knees.5.- Crouching � Bending the body downward and forward by bending leg and spine.6.- Crawling � Moving about on hands and knees or hands and feet.7.- Reaching � Extending hand(s) and arm(s) in any direction.8.- Standing � Particularly for sustained periods of time.9.X Walking � Moving about on foot to accomplish tasks, particularly for long distances.10.- Pushing � using upper extremities to press against something with steady force order to thrust forward, downward or outward.11.- Pulling � Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.12.- Lifting � Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and required the substantial use of upper extremities and back muscles.13.X Finger use � Picking, pinching, typing or otherwise working, primarily with the fingers rather than the whole hand or arm as in handling.14.- Grasping � Applying pressure to an object with the fingers or palm.15.X Talking - Expressing or exchanging ideas by means of spoken word. Those activities in which you must convey detailed or spoken instructions to other workers accurately, loudly or quickly.16.X Hearing � Perceiving the nature of sounds. Ability to receive detailed information through oral communication, and to make fine discriminations in sounds such as when making fine adjustments on machinery.17.X Repetitive Motions � Substantial movements (motions) of the wrist, hands, and/or fingers.

The Physical Requirements of the Position (Select one)

1.X Sedentary Work � Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, push, pull or otherwise move objects, including the human body. Sedentary Work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.2.- Light Work � Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of force greater than that for sedentary work and the worker sits most of the time, the job is rate for Light Work.3.- Medium Work � Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.4.- Heavy Work - Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.5.- Very Heavy Work � Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.

The visual acuity requirements including color, depth perception and field of vision (Select all that apply)

1.X Machine Operations � inspection, close assembly, clerical, administration. This is a minimum standard for use with those whose work deals largely with preparing and analyzing data and figures, accounting, transcription, computer terminal, extensive reading, or visual inspection.2.- Mechanics � Skilled tradespeople � This is a minimum standard for use with those whose work deals with machines such as power tools, lathes, and drills.3.- Mobile Equipment � This is a minimum standard for use with those who operate cars, trucks, forklifts, cranes, and high equipment.4.- Other � This is a minimum standard based on the criteria of accuracy and neatness of work for janitors, sweepers, etc.

The Conditions the Worker will be subject to in this position (Select all that apply)

1.XThe worker is subject to inside environment conditions.2.-The worker is subject to outside environment conditions.3.-The worker is subject to extreme heat or cold for periods of greater that one hour.4.-The worker is subject to noise which would cause them to have to shout.5.-The worker is subject to hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, chemicals, etc.