Job Description

Key purpose:

Capturing day to day financial transactions, including verifying, classifying, posting and recording accounts payables and other ledger data. Ensuring accurate financial results are reported by assisting with management account inputs, budgets, and balance sheet reconciliations. Processing the receipt of stock (GRVs) and relevant stock queries

Duties and responsibilities:

• Verifying Supplier invoices and payments (both local and foreign suppliers):
• Assist in completing the new supplier application checklist and verification of new suppliers in line with company SOP
• Loading new suppliers onto Pastel
• Loading payments onto the banking system
• Ensuring supplier invoices are adequately authorized prior to payment
• Checking expenses to budgets and flagging any out of budget expenses for additional approvals
• Processing of supplier invoice invoices into the ledgers (Pastel) in alignment with budget allocations
• Preparation of supporting payment packs for review by FM
• Distribution of remittance advice and POP to internal and external parties
• Fillng of invoices and payments
• Resolve supplier queries
• Preparation of monthly balance sheet reconciliations
• Assisting with the preparation of annual budgets
• Providing inputs to the weekly cash-flow forecast for expenses
• Assist in the audit of sales representative expense claims back to supporting data
• Assist in processing of intercompany recharge journals
• Daily update of entities bank balances and compilation of daily bank reconciliations
• Assist in month end reporting process including:
• drafting of month end journals
• Management pack roll-forward and schedule preparation
• Commentary on variances between budget and actuals
• Assist in external audit queries and data requests
• Assist in compilation of supporting data for BBBEE verification
• Processing good received notes (GRVs) onto pastel for stock received and verifying the accuracy of the information on supplier invoices
• Assisting with implementation, maintenance and improvement of financial controls, policies and procedures and systems where necessary
• Responsible for company secretarial work across various group companies

Qualifications and experience:

• Bachelor of Accounting with Honours
• Newly qualified CA(SA)