Job Summary

The Senior Accountant will support the finance function of the consultancy business by managing day-to-day accounting operations, payroll finance support, client billing, statutory compliance, and financial reporting. The role ensures accurate financial records, efficient payroll reconciliation, and timely reporting while supporting multiple client accounts in a consultancy-based environment.

Key Duties and Responsibilities

1. Financial Accounting & Reporting

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  Prepare monthly management accounts and basic financial reports
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  Maintain accurate general ledger records
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  Perform monthly reconciliations (bank, payroll, control accounts)
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  Assist in preparation of quarterly and annual financial reports
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  Support variance analysis and reporting to management

2. Payroll Finance Support

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  Support payroll funding and reconciliation for outsourced clients
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  Verify payroll inputs, deductions, and statutory remittances
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  Reconcile payroll costs against client billing
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  Assist in preparation of payroll-related journals and reports
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  Flag payroll discrepancies and support resolution

3. Accounts Payable & Receivable

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  Process supplier invoices and ensure timely payments
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  Support client invoicing for outsourced HR/payroll services
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  Follow up on outstanding receivables
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  Maintain debtor and creditor schedules

4. Statutory Compliance Support

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  Assist in preparation of statutory returns (PAYE, NSSF, NHIF/SHA, VAT)
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  Ensure compliance documentation is updated and filed on time
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  Support internal and external audit processes
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  Maintain proper financial records for audit readiness

5. Cashbook & Bank Reconciliation

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  Maintain cashbook entries and update bank transactions
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  Perform monthly bank reconciliations
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  Monitor daily cash movements and flag variances

6. Client Finance Support (Consultancy Environment)

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  Support financial tracking per client account
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  Assist in determining basic profitability per client (under guidance)
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  Maintain accurate billing records for outsourced services
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  Support onboarding of new clients from a finance perspective

7. Systems & Administration

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  Use accounting/ERP systems to post transactions and generate reports
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  Maintain organized financial documentation
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  Support process improvements in finance workflows

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  Accuracy of financial records and reconciliations
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  Timeliness of monthly reporting
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  Payroll reconciliation accuracy
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  Statutory compliance timeliness (zero penalties)
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  Reduction in aged receivables
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  Accuracy of client billing support

Requirements

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  Bachelor’s Degree in Finance, Accounting, Commerce, or related field.

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  CPA(K), ACCA, CMA, or equivalent professional certification.
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  Membership with the Institute of Certified Public Accountants of Kenya is an added advantage.

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  Minimum 5 years’ experience in finance or accounting.
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  Experience in HR outsourcing, payroll management, staffing, or professional services industry is preferred.
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  Experience using ERP/accounting systems and payroll software.

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  Financial analysis and reporting
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  Budgeting and forecasting
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  Payroll finance management
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  Tax and statutory compliance knowledge
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  Leadership and team management
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  Attention to detail and accuracy
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  Strategic thinking
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  Communication and presentation skills
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  Problem-solving and decision-making
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  High integrity and confidentiality