Job Description

Posting number: 1002562

Department: Parks & Recreation

Division: Parks & Recreation Administration

Job classification: Senior Account Clerk - Parks & Recreation

Posting type: Open

Categories: Clerical & Data Entry, Parks and Recreation

Summary

Provides skilled administrative support to management, the department, and city residents, and intermediate clerical and technical work. Maintains various accounting controls and records; performs accounting tasks involving the preparation of various fiscal and statistical reports; processes accounts payables; maintains the telephone system billing; keys semi-monthly payroll; assists in preparing annual budget; maintains records of vehicles and equipment; keys and receives inventory; keys and processes purchase requisitions and credit card charges.

Examples of duties

The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

• Manages accounts payable by receiving, coding, and verifying invoices for the department; overseeing and assisting in recordkeeping of invoices; generating check requisitions as needed or requested; reviewing and processing invoices for payment; ensuring contract compliance, and payments are accurate as well as budget sufficiency.
• Oversees Smart Data Master Card charges by posting GL accounts, uploading receipts, descriptions of credit card charges; generating monthly transaction report.
• Acts as backup to payroll process including periodic execution of full-time and part-time payroll.
• Collects department revenue by collecting, validating, and receiving revenue from the recreation centers and divisions to ensure accuracy; preparing revenue reports and submitting to the City Treasurer’s Office; providing internal auditing of department revenue and collection procedures; maintaining accurate files of revenue reports; collecting any special revenues such as grants and donations and coding them properly; being responsible for collecting revenue for special events, verifying all customer refunds are valid, correct, and submitted to finance for processing.
• Provides support to Central Registration Area.
• Provides clerical support by performing data entry; copying and faxing; typing correspondence; communicates with outside agencies; maintains office files; and communicates and assists co-workers.
• Provides backup for personnel action forms (PAFs) as needed for changes to personnel to include new hires, separations, payroll changes, etc.

ADDITIONAL DUTIES

• Performs additional duties to support operational requirements as assigned.

Qualifications

Education and Experience

Associate’s Degree from a college, technical, business or vocational school, and one to five years of experience.

An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above

Certifications/Licenses

• Valid driver’s license and acceptable driving record according to City criteria

Job Knowledge

Intermediate knowledge to perform most work in normal situations. Comprehension of standard situations and includes knowledge of most of the significant aspects of the subject.

Reading

Advanced: Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents.

Writing

Intermediate: Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.

Math

Intermediate: Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement.

Communication Skills

Requires providing basic information to others outside direct reporting relationships on procedures or general policies. Contact may require the consideration of different points of view to reach understanding and gain cooperation and acceptance of ideas.

Independence and Decision-Making

Normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.

Technical Skills

Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.

Fiscal Responsibilities

Completes research for documents, compiles data for computer entry, and/or enters or oversees data entry. Has responsibility for monitoring budget/fiscal expenditures (typically non-discretionary expenditures) for a work unit of less than department size (programs, activities, projects or small organizational units) or responsibility for fiscal management of capital project(s). May recommend budget allocations.

Supervisory Responsibilities

No responsibility for the direction or supervision of others.

Supplemental information

PHYSICAL DEMANDS

Work is sedentary in nature, requiring occasional light physical exertion. Requires adequate vision, hearing and talking to use a computer, telephone and communicating effectively with others.

NON-PHYSICAL DEMANDS

• Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
• Regular and predictable attendance is expected.
• May frequently experience time pressure, frequent change of tasks, performing multiple tasks simultaneously, tedious or exacting work.
• May occasionally work closely with others as part of a team.
• May rarely experience emergency situations, irregular work schedule/overtime.

MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARE

Typically requires use of standard office equipment and telephone, including computer, Microsoft Office and related software and hardware; and any other equipment as appropriate or as assigned.

WORK ENVIRONMENT

This work is performed in an office environment where there are no health, safety, or environmental factors. The employee must wear appropriate protective equipment as apparent or assigned, if any.