Job Description

SCHOOL OF CONTINUING EDUCATION

Senior Academic Services Officer (Academic and Student Affairs Section) (Two vacancies) (26270156)

The School of Continuing Education, one of the seven Faculties/Schools of the University and a major provider of continuing and professional education in Hong Kong, offers a wide range of full- and part-time programmes at the post-secondary, undergraduate and postgraduate levels for young learners and working adults. It also offers in-house training and short courses to meet the community needs and market demands. Operated on a self-financed basis, the School and its College of International Education currently employ about 400 full-time staff and 550 part-time instructors.

Responsibilities:

The appointees will be required to perform the following major duties at the Academic and Student Affairs Section of the School Registry:

Post 1

• Students’ financial subsidies (CEF, FASP, NLSPS and ENLS, etc.);
• Maintenance of SEN student records;
• Certificate issuance and grade appeal matters;
• Co-ordination of Commencement ceremony;
• Handle scholarship-related matters, including organising the Scholarship and Award Presentation Ceremony;
• Oversee issuance of student ID cards matters;
• Provide secretarial support to committees/working groups; and
• Handle students’ enquiries.

Post 2

• Assist in the School-wide class and examination scheduling exercise (knowledge of “Infosilem Academic” and “Infosilem Exams” would be an added advantage);
• Assist in the development and UAT for the new Student Information System;
• Handle student records and compile statistics and reports;
• Maintenance of student records, such as grade amendment and issuance of academic documents; and
• Support the logistic arrangement of programme admission exercise.

Requirements

• A recognised degree with at least 3 years of relevant experience;
• Competencies in using computer applications and analysis of statistical data are essential;
• Excellent proficiency in both English and Chinese;
• Organised, detail-minded and highly self-motivated, with good communication and interpersonal skills; and
• Good team spirit with multi-tasking skills and be able to work independently.

Shortlisted candidates will be invited to attend a written assessment.

The initial appointment will be offered on a fixed term contract ending in August 2027. Re-appointment thereafter is subject to mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after the closing date may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy

The School reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.