Job Description

SELF DIRECTED ADMINISTRATIVE ASSISTANT

Salary Range: $43,680.00 - $52,416.00/year

About Brightway Living & Learning: Brightway Living & Learning is a premier non-profit provider of human services on Long Island, including educational, residential, day habilitation, and vocational programs. Building on a 65-year legacy as the Developmental Disabilities Institute (DDI), Brightway supports over 1,600 children and adults with autism and other developmental disabilities through a full continuum of care. By employing persistence, adaptability, and the power of behavioral science, Brightway’s dedicated professionals enable individuals to grow, learn, and meet milestones at their own pace. Discover more about our mission and our "All Ways Forward" approach at brightwayny.org.

The Role:

The Self-Directed Administrative Assistant must be detail-oriented and proactive to support departmental operations and ensure compliance with organizational procedures. This role is responsible for maintaining accurate staff records, coordinating essential documentation and training, and providing ongoing administrative support to keep workflows organized and efficient.

What You'll Do in the Role:

• Assist with processing and tracking required staff evaluations and documentation.
• Prepare, send, and maintain records for offer letters, attestations, and other compliance-related forms.
• Ensure timely completion of staff requirements such as annual acknowledgments, training, and policy updates.
• Assist with onboarding tasks including setting up new staff in internal systems and updating or removing staff records as needed.
• Monitor and track staff training requirements, recording training hours for payroll and compliance purposes.
• Support coordination of departmental schedules, meetings, and events to ensure timelines are met.
• Work collaboratively with team members to organize staff-related activities and program launches.
• Maintain organized and accurate digital and physical files, ensuring all documentation is properly recorded and accessible.
• Provide routine administrative assistance such as maintaining contact lists, organizing information for internal use, and supporting day-to-day departmental needs.
• Assist with communication between staff, families, and external partners as required.
• Other duties as assigned.

What You Need for the Role:

• Two years’ experience as an administrative assistant or in a clerical role.
• Proficiency in Excel and Data Management: Ability to create, update, and manage spreadsheets and reports.
• Strong Organizational Skills: Capacity to manage multiple tasks simultaneously and maintain efficient workflows.
• Excellent Communication Skills: Clear verbal and written communication with staff, management, and outside partners.
• Bilingual Skills (Preferred): Ability to communicate effectively in more than one language is a plus.
• Detail-Oriented & Reliable: Commitment to accuracy, follow-through, and maintaining compliance.

Why You'll Love This Job:

• Build Meaningful Relationships: Develop strong connections with individuals and their families.
• Learn and Grow: Benefit from ongoing training and professional development.
• Be Part of a Supportive Team: Work with passionate and dedicated colleagues.
• Experience Job Satisfaction: Feel a deep sense of accomplishment knowing your work matters.
• Exceptional Work-Life Balance: Generous paid time off.

Here’s How We Support You:

• Comprehensive Paid Training: Get the skills you need to succeed.
• Exceptional Benefits: Including medical, dental, vision, life insurance, FSA, and EAP.
• Retirement Security: 403(b) retirement plan.
• Invest in Your Future: Tuition reimbursement opportunities.
• Career Growth: Opportunities for advancement within Brightway Living & Learning.
• And More: Paid time off and other valuable benefits!

If You Are:

• Empathic, compassionate, and patient
• Positive, energetic, and enthusiastic
• A good communicator and team player
• Passionate about making a difference

Then, we encourage you to apply and join the Brightway Living & Learning team!

When you join our team, you become part of the Brightway Living & LearningFamily! Click here to watch our video to find out more about the Brightway Living & Learning Family.

Brightway Living & Learning is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to actual or perceived race, color, sex, pregnancy, reproductive decision making, gender expression or identity, national origin, disability, military status, creed, religion, age, sexual orientation, marital status, genetic information, status as a victim of domestic violence or any other group protected by federal, state or local law. We are committed to creating a deep sense of belonging and a culture where all applicants and employees feel welcomed, valued and respected. At Brightway, we believe that with the right support, progress is always possible.