Job Description

This vacancy is open to UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments of all nationalities Other applicants must be nationals of an EU Member State, Iceland, Liechtenstein, Norway, or Switzerland

Background

UNDP works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so countries can sustain progress. As the UN’s development agency, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals. Our people are united by a common call to action: building a fairer and more inclusive world for those in need through sustainable development.

The UNDP Security Office is responsible for the provision of guidance, advice, and support to the organization with respect to security risk management activities not directly managed by UNDSS. The UNDP Security Office (SO) is tasked to coordinate and manage Strategic Security Information processes, Security Training, Policy Development, Special Communications Efforts, Crisis Response, and Compliance Oversight.

Position Purpose:

The Security Coordination Associate will ensure the effort to develop and establish an effective communications process, informing staff via electronic and printed media of activities, policy, process, and other issues relevant to security risk management within the organization.

Under the guidance and supervision of the Security Policy Specialist at the Security Office, the Security Coordination Associate supports efforts to implement the Security Office strategic and operational goals in the areas of Information Management, Policy Development and Communications and will serve as a focal point for dissemination of prescriptive content and development of communications materials, development and maintenance of the Security Community Website, and the Security Practice Network, including the related flow of information.

The Security Coordination Associate will be responsible for the administration and maintenance of the different knowledge management platforms within the Security Office SharePoint site.

The Security Coordination Associate coordinates with different actors within the Security Office, UNDP, and the UNSMS to support policy and communications efforts.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Key Duties and Responsibilities

1.) Support prescriptive content management efforts, including development, review, and dissemination of security content.

• In their capacity as Focal Point for prescriptive content, ensure that prescriptive content owned by the SO is prepared, reviewed, and disseminated in accordance with the workflow defined in the Policy, ensuring that the content is accurate, up to date, and classified. Its substance must also be internally coherent and consistent with higher regulations, rules, and policies both within UNDP and the UN Security Management System.
• With direction from the Security Policy Specialist, review, edit for clarity, and submit for approval, the policies and procedures proposed for implementation.
• Publish approved security policy and operating standards on the appropriate websites and networks.
• In collaboration with or at the direction of the Security Policy Specialist, develop targeted communications products, both printed and digital, to support policy comprehension.
• Maintain a listing of the prescriptive content items for which the unit is responsible, including the dates of mandatory review for each of them.
• In collaboration with authors, analyze existing prescriptive content and needs for new prescriptive content on a regular basis. Existing prescriptive content should be reviewed in terms of its continuing relevance, completeness, currency (whether it is up to date), clarity, consistency, and format. Needs for new prescriptive content should be discussed with the unit head on the basis of audience needs and/or changes in organizational requirements.
• Facilitate the clearance of content by relevant senior managers.
• Make arrangements and support the translation of the approved content in French and Spanish

2.) Support Coordination of Security Office Activities

• Provide support in generating substantive input in the preparation of security reports as required by the SO in a timely and efficient manner.
• Support communications efforts related to crisis and emergency response within the SO to include both printed and digital products.
• Support reporting and analytical processes related to security compliance and oversight on behalf of the SO, including analysis of Safety and Security Incident Reports (SSIRS), Residential Security Measures (RSM), and Security Risk Management Measures (SRMM).
• Assist the Security Policy Specialist in the collection, analysis, and application of security information to inform policy development and guidance.
• Assist in the development of relevant tools for security information gathering and analysis relevant to UNDP.
• Review, edit for clarity and audience, and submit for approval and implementation of general and specialized training materials; review of UNDSS training materials and transition of UN to UNDP specific terminology and activities, and dissemination of these materials to trainers.

3.) Monitor and maintain the Security Office communications platforms

• Maintain the SO SharePoint site, including through developing new content.
• Assist with formatting of content to be uploaded to the site, including multimedia content such as images, presentations, videos, explainers and other files.
• Implement regular online outreach to the online community via newsletter, security community, and other online tools.
• Track visitors to the site and identify related needs to improve visibility of the SO.
• Coordinate with UNDP security to gather input from the field to showcase best practices, activities, and lessons learned.

4.) Provide timely network facilitation in support of Security Office activities and facilitate knowledge sharing

• Prepare summaries of network discussions.
• Coordinate in-house response to queries.
• Actively support and contribute to knowledge networks and professional communities.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
• Supervisory/Managerial Responsibilities: None.

Core Competencies

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in the face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies

Business Management-Communication

• Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Ability to manage communications internally and externally, through media, social media, and other appropriate channels

Business Management-Customer Satisfaction/Client Management

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
• Provide inputs to the development of the customer service strategy.
• Look for ways to add value beyond clients' immediate requests.
• Ability to anticipate the client's upcoming needs and concerns.

Business Management-Operations Management

• Ability to effectively plan, organize, and oversee the Organization beyond processes in order to convert its assets into the best results in the most efficient manner.
• Knowledge of relevant concepts and mechanisms

Security Services-Security advice, planning, and coordination

• Ability to provide with authoritative advice and guidance on security management, plan, and coordinate security activities

Security Services -Security information management

• Analytical capabilities to process diverse security information and develop recommendations

Security Services-Security policy awareness & implementation

• Knowledge of security policy concepts and ability to apply them to strategic and/or practical situations

Business Direction & Strategy-Effective Decision Making

• Take decisions in a timely and efficient manner in line with one's authority, area of expertise, and resources, and take into consideration potential wider implications.

Required Skills and Experience

Education:

• Secondary Education is required. Or
• University degree (bachelor’s degree or master's equivalent) in Communications, Security Information Management, Modern Languages, International Relations, or relevant fields will be given due consideration, but is not a requirement.
• Applicable security, police, and/or military training is desirable.

Experience:

• Minimum seven (7) years (with secondary education) or four (4) years (with bachelor’s degree) of progressively responsible experience in security risk management is required.
• Completed training in Security Analysis is an asset.
• Experience with the development of prescriptive content is an asset.
• Basic understanding of information technology related to content development; management of collaboration sites and functionality is required.
• Knowledge and experience in the effective use of desktop publishing software is required.
• A proven track record of report writing, editing, and product design for varied audiences is required.
• Experience in providing communications efforts related to crisis and emergency response is an asset.

Language:

• Fluency in English is required.
• Working knowledge of French and Spanish is an asset.
• Working knowledge of other UN official languages is desirable.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Probation

For all new UNDP fixed-term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert

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