Job Description

Job Location: Los Angeles, CA 90013
Salary Range: $18.51 - $22.00 Hourly

JOB SUMMARY:
The Administrative Assistant in the Development Department at The Midnight Mission will play a vital role in ensuring the efficient operation of administrative tasks and regulatory reporting related to contracts with the Los Angeles Homeless Services Authority (LAHSA). The successful candidate will be responsible for supporting the Development team with a wide range of administrative duties, ensuring compliance with regulatory requirements, and contributing to the mission of helping those experiencing homelessness.
Key Responsibilities:
1. Administrative Support:
- Provide comprehensive administrative support to the Development Department, including scheduling meetings, managing calendars, and coordinating events.
- Prepare and edit documents, reports, and presentations as required.
- Maintain accurate records and files related to donor interactions, fundraising activities, and grant management.
2. Regulatory Reporting:
- Ensure compliance with all regulatory requirements related to contracts with LAHSA.
- Prepare and submit timely and accurate reports to meet contractual obligations.
- Collaborate with internal teams to gather necessary data and information for reporting purposes.
3. Contract Management:
- Assist in the management of contracts with LAHSA, including tracking contract deliverables, deadlines, and budgets.
- Communicate regularly with LAHSA representatives to address inquiries and provide necessary documentation.
4. Communication and Coordination:
- Act as a liaison between the Development Department and other internal departments, ensuring seamless communication and collaboration.
- Coordinate with external partners and stakeholders as needed.
- Coordinate with external partners and stakeholders as needed.

Qualifications
- Minimum of 2 years of experience in administrative roles, preferably in a non-profit or social services environment.
- Strong organizational skills with attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management software.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with regulatory requirements related to nonprofit organizations and contracts is a plus.
Education:
- High school diploma required; additional education in business administration or related field is a plus.
OR
Any combination of academic education, professional training or work experience which demonstrates the ability to perform the duties of the position.
The Midnight Mission will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if The Midnight Mission is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act/.