Job Description

Secretary/Admin Asst level II - 483375

Department: Federal Services

Employment Type: Full Time

Location: San Francisco, CA

Compensation: $28.45 / hour

TeleSolv Consulting is seeking a Secretary/Admin Assistant Level II to support a federal client in the San Francisco, CA area.

The qualified candidate shall have Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Excellent presentation skills. Strong analytical skills.

Ability to conduct online research. Resourcefulness, initiative and skill to function in a fast-paced environment. Attention to detail in goal/task accomplishment with minimal supervision. Professionalism and the ability to interact effectively with others. Ability to meet planned and unscheduled deadlines in a timely manner. Able to work independently. All candidate's will be required to undergo a background suitability clearance.

Responsibilities:

• Perform general administrative and secretarial duties, including clerical tasks as assigned
• Serve as front‑desk reception support by greeting visitors and directing them appropriately
• Answer and route phone calls and emails in a timely and professional manner
• Schedule appointments, meetings, interviews, and teleconferences; prepare meeting materials and record minutes
• Manage and maintain office calendars, including leadership schedules
• Prepare routine correspondence and reports
• Maintain personnel files, time and attendance records, and other administrative documentation
• Organize, file, and manage both electronic and paper records
• Receive, sort, and distribute incoming mail; prepare outgoing and express mail
• Maintain office databases and shared drives; run reports as required
• Assist with timekeeping systems and provide attendance reports to management
• Track case numbers, inspections, reports, and other assigned program data
• Maintain inventory records for office supplies, equipment, and government property
• Compile and distribute routine reports and spreadsheets as directed
• Support security, facility, and operational programs through administrative assistance
• Assist management and program staff with documentation, tracking, and daily tasking updates
• Perform additional administrative duties as assigned

Qualifications:

• Must be a U.S. Citizen
• High school diploma with at least one (1) year of relevant experience, or two (2) years of relevant experience in lieu of a diploma
• Proficient with Microsoft Windows–based operating systems
• Strong working knowledge of Microsoft Office applications, including Word, Excel, Access, and Outlook
• Experience using standard office equipment such as scanners, printers, and copiers
• Ability to type accurately with strong attention to detail
• Demonstrated ability to compile, organize, and maintain reports and documentation