Job Description

Department

BSD MED - Hematology and Oncology - Administrative Support

About the Department

The Section of Hematology/Oncology has a proud and long tradition of excellence in research-based patient care and clinical discovery. Ranked among the finest cancer programs in the country, the Section is comprised of nationally and internationally known faculty with expertise in all major types of malignancies, blood disorders, and experimental therapies.

Job Information

Job Summary:

Under minimal supervision and with a high level of proficiency, the Secretary V provides highly complex administrative support , which includes but is not limited to, calendar management; answer, screen and evaluate telephone calls and requests; create and maintain complex filing systems; organize travel itineraries; distribute schedules; arrange meetings, events and conferences.

This is an academic discretion position.

Responsibilities:

• Process and disseminate correspondence and letters.
• Participate in regularly scheduled staff meetings.
• Offer input and provide assistance as needed with regard to workflow and planning.
• Assist faculty with clinical responsibilities on all levels both individually and programmatically.
• Ensure that all incoming mail is acted upon or distributed.
• Maintain an organized filing system for all information related to the individual programs.
• Coordinate the Faculty's responsibilities in various societies/committees.
• Exchange pertinent information with individuals outside the Section or the Institution as required.
• Attend meetings acting as representative for Section and bring common issues for discussion and propose suggested solutions.

Competencies:

• Communicate effectively in English, both orally and in writing required.
• Work effectively with supervision and as a part of a team required.
• Identify priorities; recognize and resolve or refer problems required.
• Proficient knowledge of Microsoft Word, Excel and Outlook required.
• Communicate effectively in English, both orally and in writing required.
• Work effectively with supervision and as a part of a team required.
• Identify priorities; recognize and resolve or refer problems required.

Additional Responsibilities

Education, Experience, or Certifications:

Education:

• High School Diploma or GED from an accredited institution required.
• Bachelor's degree preferred.

Experience:

• Five years of office experience required.
• University or academic medicine experience preferred.

Technical Knowledge or Skills:

• Proficient knowledge of Microsoft Word, Excel and Outlook required.

Pay Range:

• $26.12 - $34.83 per hour.​

Required Documents:

• Resume/CV
• Cover Letter

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility​

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Pay Rate Type

Hourly

Pay Range

$26.12 - $34.83

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Scheduled Weekly Hours

40

Union

024- Local 743, I.B.T. Clerical

Job is Exempt

No

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Date

2026-09-03

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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