Job Description

JD - Secretarial (Non-CS)

Key Roles & Responsibilities

Board Committee related

• Co-ordination with the directors for travel arrangements for meetings, etc.
• Booking meeting rooms / blocking calendars, etc.
• Preparation of notice, agenda, & co-ordination for agenda papers for a few Board Committee meetings, with other departments
• Co-ordination with CREM/IT for Board Committee meeting arrangements
• Uploading of agenda papers for Board Committee meetings on the Meetings Management application
• Co-ordination with compliance department for submitting Agenda papers, minutes, other documents to RBI w.r.t. a few Board Committee meetings
• Co-ordination with Statutory Auditors/Secretarial Auditors/IFC Auditors / Internal Auditors for a few Board Committee meeting agenda papers, minutes, etc.
• Checking of Letters of Authority with the authority master data on the internal portal and making changes to the master data, as necessary
• Drafting of circular resolutions w.r.t. matters under the purview of LESTOM-D (administrative matters – giving authorities for various matters, opening bank / demat accounts, etc.)
• Maintaining and sharing of director / KMP details with various departments in the Bank.
• Sharing of certified true copy of minutes, resolutions.
• Preparing / collating / reviewing / furnishing information to queries sought by various teams during RBI inspection related to a few Board Committees.
• Scanning of papers, minutes, etc. related to the Board/ few Board Committees
• Preparation of index of meetings and minutes
• Preparation of Attendance Sheets and person Responsible charts for a few Board committees
• Maintenance of records (electronic and physical) pertaining to the few Board committees
• Assist in preparation of Presentations
• Assist in preparation of Reports under Insider Trading
• Updation of Statutory Registers
• Assist in checking disclosures under the Insider Trading Code (half yearly) and updation of records
• Checking HR data w.r.t. Insider Trading

Others

Requirements:

Education Graduate, Semi-qualified (CS/CA) preferable

Experience Preferably in banking industry in secretarial / compliance / accounts / legal function

Experience 8-14 years about 8 to 10 years

Skills Command over English (writing, reading and speaking), Proficient in using MS Word, excel, power point. General understanding of document maintenance and document sharing processes and platforms