Job Description

Requisition No: 868014

Agency: Juvenile Justice

Working Title: SECRETARY SPECIALIST - 80002409

Pay Plan: Career Service

Position Number: 80002409

Salary: $1390.99 Biweekly

Posting Closing Date: 01/23/2026

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation's veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

THIS IS AN ANTICIPATED VACANCY

LOCATION AND CONTACT INFORMATION

LOCATION: Circuit 4 Probation & Community Intervention, Juvenile Assessment Center (JAC) located at 1283 E 8th Street, Jacksonville, FL 32206

CONTACT PERSON: Ashley Graves, Assistant Chief Probation Officer – email Ashley.Graves@fldjj.gov or phone 904-759-5261.

STARTING SALARY: $1,390.99 bi-weekly (In accordance with the current spending restrictions, an internal promotion into this position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.)

This work is performing routine clerical and administrative functions such as handling information requests, assisting constituents, preparing correspondence, receiving visitors, organizing and maintaining paper and electronic files, or providing information to callers.

Process cases, files, Court paperwork and mail as they come into the unit. This includes updating the Juvenile Justice Information System (JJIS) as required by the JPOS.

Processing cases when a Filing Decision is received from the State Attorney's Office, including closing a case or forwarding it to a Supervision Unit.

Providing receptionist duties, filing, copying, including answering telephones, relaying messages and assisting clients and customers.

Maintaining unit supplies, including inventorying, including maintaining all closed files, preparing closed files for ACCESS and order files as needed.

Attend an$1390.d complete training to increase job proficiency. Training includes: Completing the required amount of yearly training as established by Departmental Policy; Completing all mandatory training as established by Departmental Policy; and establishing, with a Supervisor, and following a yearly training calendar.

Transport inter-office mail between the Duval JAC and Duval Probation Offices.

Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of business formats and office procedures.

Knowledge of and ability to use Microsoft Office Software including Word, Excel, Power Point

and Outlook.

Ability to make and receive phone calls.

Ability to greet and assist the public in a professional manner.

Ability to organize and maintain files/records.

Ability to coordinate with other staff.

Ability to complete work in a timely manner.

Ability to use computers and computer programs.

Ability to gain knowledge of My Florida Market Place.

MINIMUM QUALIFICATIONS:

High School Diploma is required at the time of submission of candidate profile.

A valid Driver's License is required.

A valid driver's license is needed to deliver mail to the post

office, if needed and to take State Vehicles in for maintenance.

SPECIAL NOTES

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Positions that include the transportation of youth while performing any work or work-related functions on behalf of DJJ, require: (1) a valid driver’s license; and (2) a three-year acceptable driving record as defined in FDJJ Policy 1920.

985.66 Florida Statute Requirement

Be at least 19 years of age.

Be a high school graduate or its equivalent as determined by the department.

Not have been convicted of any felony or a misdemeanor involving perjury or false statement or have received a dishonorable discharge from any of the Armed Forces of the United States. Any person, who after September 30, 1999, pleads guilty or no lo contendere to or is found guilty of any felony or a misdemeanor involving perjury or false statement is not eligible for employment, notwithstanding suspension of sentence or withholding of adjudication. Notwithstanding this subparagraph, any person who plead no lo contendere to a misdemeanor involving a false statement before October 1, 1999, and who has had such record of that plea sealed or expunged is not ineligible for employment for that reason.

Abide by all provisions of s. 985.644 (1), regarding fingerprinting and background investigations and other screening requirements for personnel.

Execute and submit to the department an affidavit-of-application form, adopted by the department, attesting to his or her compliance with sub paragraphs 1-4. The affidavit must be executed under oath and constitutes an official statement under s. 837.06. The affidavit must include conspicuous language that the intentional false execution of the affidavit constitutes a misdemeanor of the second degree. The employing agency shall retain the affidavit.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.