DAMAC Properties

Secretary-Project Execution

DAMAC Properties  •  United Arab Emirates (Onsite)  •  3 hours ago
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Job Description

Roles and Responsibilities

  1. Provide comprehensive secretarial and administrative support to the Head of Department (HOD) and departmental team to ensure smooth daily operations.
  2. Manage calendars, schedule meetings, prepare agendas, record meeting minutes, and maintain accurate records and action trackers.
  3. Develop, maintain, and administer document control systems, ensuring proper filing, tracking, and retrieval of departmental records.
  4. Perform administrative duties including data entry, correspondence management, document preparation, printing, scanning, and filing.
  5. Coordinate travel arrangements, including flight bookings, hotel reservations, visa processing, and travel expense claims.
  6. Raise and monitor purchase requisitions for departmental requirements and ensure timely processing of administrative purchases.
  7. Monitor and maintain departmental stationery, office supplies, and inventory to support uninterrupted operations.
  8. Support departmental staff with day-to-day administrative activities and assist in the execution of special projects and ad hoc assignments.
  9. Organize employee engagement activities such as birthdays, recognition programs, onboarding events, work anniversaries, and farewell gatherings.
  10. Ensure confidentiality, professionalism, and effective communication while liaising with internal and external stakeholders.
Qualifications & Experience
  • High School Diploma or equivalent qualification.
  • 5 to 7 years of administrative/secretarial experience, preferably within the Gulf region.
  • Proficiency in Microsoft Office applications and administrative systems/tools.
  • Strong organizational, communication, multitasking, and time management skills.
DAMAC Properties

About DAMAC Properties

Since 2002, DAMAC Properties and DAMAC International have been synonymous with redefining luxury living. Our portfolio comprises over 75 towers, with over 20 in various planning and development stages. We have delivered over 48,000 homes, with more than 50,000 planned across 15 global cities, including Dubai, Riyadh, Toronto, London, and Miami.

Our projects include master communities- DAMAC Hills, DAMAC Hills 2, DAMAC Lagoons as well as three more in the pipeline including DAMAC Suncity, DAMAC Riverside and DAMAC Islands; residential projects such as Cavalli Tower, and Safa One; and hospitality developments featuring globally renowned brands such as Radisson, Paramount, Rotana, and DAMAC Maison — along with an exclusive island resort in the Maldives, soon to be operated by Mandarin Oriental. These are reinforced by 100+ global awards and partnerships with brands like Versace and Roberto Cavalli.

Our global influence extends from the Middle East to Europe, Asia, and North America. Founded by Hussain Sajwani, our family-owned ethos champions D&I with over 100 nationalities. With close to 50% female representation and a strong Emiratisation drive, we foster innovation and creativity. We enable aspirations and cultivate a learning environment that encourages growth for our employees.

Industry
Real Estate & Property
Company Size
5,001-10,000 employees
Headquarters
Dubai, AE
Year Founded
2002
Website
damacproperties.com
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