Job Description

Posting number: 071267

Department: Honolulu Police Department

Division: Central Patrol Bureau

Job classification: SECRETARY III

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Customer Service, Office and Administrative Support

Summary

Logo for the Honolulu Police DepartmentFemale worker sitting at an office desk, filling out a form.

Keeping Central Patrol Bureau Moving by Keeping Details on Track

Keeping Honolulu safe takes a team! Both on the streets and behind the scenes. The Honolulu Police Department, Central Patrol Bureau Division, oversees patrol districts in Central Honolulu, Kalihi, Waikiki, and East Honolulu, along with the Central Receiving Division. The Assistant Chief manages programs, oversees subordinates, and addresses complaints, reports, and meetings involving public safety. Your job will be to help keep the Assistant Chief's work running smoothly by organizing, reviewing, and distributing a variety of letters, memoranda, confidential investigative or evaluative reports, and departmental and divisional reports. You will also filter and transfer calls, inquiries, and complaints that come through the office. Help keep things on track by routing correspondence and inquiries to the appropriate personnel, following up on outstanding tasks, and keeping the Assistant Chief informed of matters requiring immediate attention.

What You Will Do:

• Prepare and finalize the Assistant Chief's correspondence and memoranda.
• Track correspondence and other matters requiring follow-up, coordinating with internal personnel, external agencies, and other organizations to ensure that responses and deadlines are addressed
• Process complaints for the Assistant Chief's review and recommendation and coordinates follow-up investigation as needed
• Manage the Assistant Chief's schedule, appointments, meetings, and off-site functions.

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.

Apply today to ensure that the Central Patrol Bureau runs smoothly!

Examples of duties

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

• use a valid e-mail account;
• verify your e-mail address is entered correctly on your GovernmentJobs account;
• are subscribed to e-mail notices;
• check your spam folders; and
• add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Qualifications

At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:

Four (4) years of secretarial, stenographic or substantive clerical experience.

Substitution:

1. An associate’s degree from a regionally accredited college or university or equivalent may substitute for up to one (1) year of secretarial, stenographic, or substantive clerical experience.
2. A bachelor’s degree from a regionally accredited college or university or equivalent may substitute for up to two (2) years of secretarial, stenographic, or substantive clerical experience.

Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Must be able to:

• Apply office practices and procedures.
• Operate word processors and microcomputers, as required.
• Maintain filing methods and systems.
• Use proper grammar, spelling, and word usage.
• Apply principles and practices of supervision, as required.
• Take dictation at the rate of 80 words per minute and transcribe notes accurately, as required.
• Type and/or key/input information accurately.
• Understand and effectively use word processing and other software applications.
• Summarize and brief materials.
• Work harmoniously with others.

LICENSE REQUIREMENT:

Valid Hawaii State Driver's License (Type 3/automobile), as required.

Supplemental information

If you qualify for the position, your name will be eligible for consideration for the current vacancy/vacancies and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.