Job Description

Posting number: 053267

Department: Various Departments

Job classification: SECRETARY II

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Office and Administrative Support

Summary

Two female workers in an office, one inputting numbers in a calculator, the other supervising holding a clipboard.

Apply your secretarial skills to make an impact today!

Logo for the Department of Parks and Recreation

The Department of Parks and Recreation, Park Maintenance and Recreation Services Division, is hiring a Secretary II in central Oahu to provide secretarial and administrative assistance to the District Manager.

What You'll Do

• Log, view and screen all incoming correspondence, reports, and other materials and determine appropriate routing.
• Organize matters to be presented to the division head by searching files and attaching all pertinent material and data.
• Keep up-to-date records of all recreation and maintenance personnel assigned to the districts as well as assignment changes, work schedules, and time and attendance.
• Take notes at meetings and conferences; draft and type routine correspondence independently; compose letters, memos and announcements from general, oral and written instructions.
• Prepare the district's purchase orders for supplies and services; assist in the preparation of the district's operating budget.

Logo for the Department of Planning and Permitting

The Department of Planning and Permitting, Administration Division, is hiring a full-time temporary Secretary II in Honolulu to provide secretarial and administrative assistance to the Honolulu Land Information System Administrator.

What You'll Do

• Organize and coordinate matters that require the attention of the Administrator such as searching files and assembling background materials and information for the executive's action or decisions and preparing, summarizing, and briefing materials requested by the Administrator.
• Use office management and other related software to perform support duties such as word processing and spreadsheet tasks to produce documents, statistical reports, graphics, and other information.
• Organize and perform routine updates to budget and fiscal records.
• Perform public relations for the branch by receiving telephone calls and answering general questions, helping to resolve complaints or requests for services, and greeting visitors and directing them to proper persons or offices.
• Arrange and attend meetings and conferences.
• Maintain both a hard copy and electronic central filing system.
• Prepare routine correspondence as required by the Administrator such as letters, memos, reports, and other material.

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.

Apply today to make a difference in your community!

Examples of duties

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HIRING PROCESS:

• Applications must be submitted online by September 12, 2026, 11:59 p.m. Hawaii Standard Time (HST) to be accepted.
• Interviews for the current vacancy with DPP will be held on October 1, 2026. A conditional job offer will be made after all interviews have concluded.
• Additional interviews for future vacancies may be scheduled by the individual hiring departments as vacancies occur.

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

• use a valid e-mail account;
• verify your e-mail address is entered correctly on your GovernmentJobs account;
• are subscribed to e-mail notices;
• check your spam folders; and
• add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Qualifications

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Equivalent to graduation from high school. Responsible work experience that demonstrated the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:

Three years of secretarial, stenographic or substantive clerical experience.

Substitution:

(1) An associate’s degree from a regionally accredited college or university or equivalent may substitute for up to one (1) year of secretarial, stenographic, or substantive clerical experience.

(2) A bachelor’s degree from a regionally accredited college or university or equivalent may substitute for up to two (2) years of secretarial, stenographic, or substantive clerical experience.

Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Core Competencies Needed:

• Proficiency in modern office practices and procedures, including the ability to manage complex filing systems and operate standard office equipment to maintain workflow efficiency.
• Proficiency in the use of computers and word processing software to input data accurately and create professional documents.
• Ability to analyze, summarize, and brief complex materials.
• Ability to learn, understand, and interpret laws, ordinances, rules and regulations.
• Excellent command of English grammar, spelling, and word usage, with the ability to provide and follow complex oral and written instructions.
• Proven ability to deal tactfully and effectively with employees and the public and maintaining a professional demeanor in all situations.

Supplemental information

If you qualify for the position, your name will be eligible for consideration for the current vacancy/vacancies and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.