Job Description

The Secretary II (Administrative Assistant) provides administrative and clerical support services to the Naval Surface Warfare Center (NSWC) in Norco, CA. This role supports daily office operations, assists government personnel, and ensures efficient coordination of administrative functions in a fast-paced federal environment.

The ideal candidate is detail-oriented, organized, and capable of supporting multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

• Provide administrative support to NSWC staff and leadership
  
• Prepare, edit, and format correspondence, reports, and official documentation
  
• Manage calendars, schedule meetings, and coordinate logistics
  
• Maintain office files, records, and documentation in accordance with federal guidelines
  
• Answer phones, route calls, and respond to inquiries
  
• Assist with data entry, tracking, and maintaining spreadsheets
  
• Coordinate travel arrangements and prepare travel documentation as required
  
• Support meeting preparation, including agendas, materials, and note-taking
  
• Handle incoming and outgoing mail and correspondence
  
• Maintain office supplies and support general office operations
  
• Ensure accuracy and organization of administrative records and files
  
• Provide general clerical support as assigned
  

Requirements

• Education: High School Diploma required
  
• Experience: Minimum 1 year of administrative or clerical experience
  
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  
• Excellent organizational and time management skills
  
• Strong written and verbal communication skills
  
• Ability to handle sensitive information with discretion
  
• Ability to work independently and in a team environment
  

Preferred Qualifications

• Additional administrative or office support experience in a federal or DoD environment
  
• Familiarity with Navy or Department of Defense administrative processes
  
• Experience supporting multiple stakeholders or teams
  

Security Requirements

• Must be eligible to obtain and maintain a U.S. Secret security clearance
  
• Ability to pass background investigation and meet federal security requirements