Job Description

GPSI Guam is a Professional Technical Services Company, headquartered in Hagatna, Guam. We are a SBC Native 8(a) and HUBZone certified, Small Disadvantaged Business providing Program/Project management, administration, management, technical support, general contracting, logistics, commodities, and training resources.

GPSI is a wholly-owned subsidiary of the Kina'ole Foundation, a 501(c)(3) non-profit established to benefit Native Hawaiian communities. GPSI offers a competitive salary and comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Life insurance
• Professional training reimbursement
• 401K
• Disability insurance

The Secretary II provides principal secretarial support to the on-site Superintendent/Area Manager/Project Manager. The Secretary II maintains a close and highly responsive relationship with the day-to-day activities of the Project Manager and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office.

Duties and Responsibilities:

• Oversee and support all administrative functions to ensure the site-office operates efficiently and smoothly
• Receive, sort, and distribute incoming mail and deliveries, and coordinate outgoing correspondence
• Provides administrative support to on-site leadership required to complete deliverables
• Serves as liaison between different departments' employees and on-site leadership
• Prepare status reports and presentations as it pertains to the project
• Performs administrative tasks to support the project team, including scheduling meetings, organizing files, and managing correspondences.
• Attend required meetings and prepare meeting minutes for distribution
• Performs other duties as assigned.

Knowledge, Skills and Abilities:

• Strong organizational and time-management skills with attention to detail.
• Knowledge of maintenance service processes, terminology, and documentation requirements.
• Proficiency in Microsoft Office Suite (Word, Excel, Project) and construction management software (e.g., Procore, Primavera, or similar).
• Excellent written and verbal communication skills.
• Ability to thrive in a fast-paced environment and work collaboratively with diverse teams.

Minimum Qualifications:

• Two (2) years of clerical or administrative experience.
• Proficiency in Microsoft Office (Word and Excel). Valid driver's license with acceptable driving record
• Ability to obtain access to U.S. Government Installations through the Defense Biometric Identification System (DBIDs)
• Experience in project coordination, project administration or related role preferred
• Bachelor's degree in business administration, communications, or a related field preferred

Salary and benefits in accordance with Collective Bargaining Agreement.

Work Conditions:
Work is performed indoors and outdoors. Outdoor work is subject to temperature extremes and inclement weather conditions. Work hours are subject to change, with overtime work as needed. Incumbent should be able to sit for extended periods of time, stand, walk, talk, hear and write. While performing duties of this job, the employee is occasionally required to sit for long periods at a time; stand, use hands and fingers; handle or feel objects, tools, or controls; reach with hands and arms; climb stairs. The employee must occasionally lift and/or move up to 35 pounds or more.

Reasonable Accommodation
GPSI will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

GPSI is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.