Location:

Basic Purpose

Positions in this job family are assigned responsibilities for performing confidential secretarial duties foran agency official or administrator.

Typical Functions

• Opens,scansor reads and distributes mail; composes official correspondence for supervisor’ssignature, disposes of routine correspondence.

• Screens telephone calls; provides information or refers callers toappropriate staffmembers;answers inquiries.

• Receives visitors; answers inquiries personally or refers toappropriate official

• Arranges for special conferences and meetings;maintainssupervisor’s calendar,advising ofcommitments; arranges for travel itinerary and accommodations; prepares andsubmitstravelclaims and expense account.

• Independentlyresearches, assembles and summarizes material, information and data foradministrative board or commission consideration and action; takes and transcribes dictation ofconfidential,technicalor legal material requiring a high degree of accuracy; records andtranscribesproceedings of meetings and conferences.

• Appears before legislative committee hearings either alone or in the company of supervisor topresent facts relative to agency programs, mission and/or budget; drafts proposed legislation;proposes budget items; confers with administrators on matters of staffing, budget and purchasingand contracts and/or policy.

• Supervises administrative or clerical assistants.

Level Descriptor

At this level employees perform confidential secretarial work for a mid-level manager.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilitiesrequiredat this level include knowledge of the procedures andtechniques of business communications; of spelling, punctuation, and business English; of officemethods; of computer operations; of business arithmetic; and of public relations.

Skillisrequired totype accurately from a plain copy at a rate of forty words per minute.

Ability isrequiredto handle confidential work with tact and discretion; to exercise judgment in interpretingand applying rules or policy; and toestablishand maintain working relationships withothers.

Education and Experience

Education and Experience requirements at this level consist of three years of clerical office work; or an equivalent combination of education and experience.