Job Description

Performs secretarial duties and administrative support functions such as preparing reports including time and attendance, gaming records, fleet records, drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Pearl River Resort Associates are required, on a continual basis to…

Adhere to any and all company and departmental policies, practices and procedures.

Contribute to a safe work environment, through compliance with established safety guidelines, identifying potential safety hazards, and reporting same to the appropriate person for proper resolution.

Maintain a professional departmental, company and community reputation.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities and record and transcribe minutes of meetings as required.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Stock, maintain, order and organize the supplies, forms, binders, books and other assorted office supplies utilized and maintained by the assigned office.
• Set up and maintain paper and electronic filing systems for records – may include fleet maintenance records, DOT Medical renewal, Jackson Parking ID and permits, legal documents for vehicles, daily correspondence, and other material as needed.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Complete forms in accordance with company procedures.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Comply with policies and procedures required by the department and the company.
• Maintains the highest degree of confidentiality regarding associate documents, MVR Reports, and Fleet information.
• Leads by setting a positive example to all employees.
• Responsible for maintaining a consistent, regular attendance record

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

AGE and GAMING:

21 years of age or above

Gaming property – Must be able to obtain and maintain a gaming license issued by the Choctaw Gaming Commission.

EDUCATION and/or EXPERIENCE:

High School diploma or GED is preferred, Associate’s degree is preferred. Six months to one-year related experience and/or training; or equivalent combination of education and experience is required.

TESTING:

Must score a minimum of 40 WPM, with an accuracy rating of 85% or better on the Keyboarding test and achieve a score of 70% or better within 20 minutes on the Excel test. Must take the required testing identified for this position.

SPECIAL QUALIFICATIONS:

Must have a thorough understanding of Microsoft Office Suite Products (Word, Excel, Publisher and PowerPoint). Previous use and knowledge of HRIS and Kronos software and systems is preferred.

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers and other associates of the organization.

REASONING ABILITY:

Ability to apply common sense understanding to carry out simple one or two step instructions. Ability to deal with standardized situations with only occasional or no variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by the Associate to successfully perform the essential functions of this job.

Essential physical abilities are walk or stand for 50% of assigned shift, must be able to sit for extended periods of time, bending stooping, kneeling, pushing, and pulling may be required throughout shift. Must be able to lift and maneuver at least forty (40) lbs.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an Associate encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate. When on the casino floor, the noise level increases to loud. When on the casino floor or other designated areas may be subjected to tobacco smoke.

Due to the unpredictable nature of the hospitality/entertainment industry, Associates must be able to work varying-schedules to reflect the business needs of the property.