Job Description

Position: Secretary, Gilmer County Elementary School

Qualifications:

• High School Graduate or GED
• Successfully pass the State mandated exam for Secretaries
• Hold classification title in categories of employment or meet the definition of the job title(s) pursuant to WV Code 18A-4-9c
• Possess the knowledge, skills and ability to successfully carry out responsibilities of the position.

Reports To: Principal

Employment Term: 2026-2027 School Year- 210 day contract

Performance Responsibilities:

• Screen, welcome and greet all visitors to the school, determine needs and direct or escort to proper area.
• Receive and route all incoming calls as appropriate – take messages as needed
• Receive and sort all incoming mail, parcels and other deliveries
• Performs all normal office routines, including:
• Screen all student office referrals and route accordingly to proper personnel
• Complete any necessary correspondence, reports and notices
• Obtain, gather and organize pertinent data as needed and put it into usable form
• Maintain a regular filing system for student records, as well as a set of locked confidential files and process incoming correspondence as instructed.
• Fulfill all student transfer and transcript requests
• Assist with new student enrollments and enter into WVEIS
• Be able to use and maintain all forms of electronic/social media
• Provide support for student scheduling and related activities
• Order and maintain supplies as needed
• Perform any record keeping tasks associated with the position
• Serve as fiscal officer for school lunch and other programs
• Work with finance management systems
• Works with the Principal to maintain school funds.
• Receive school lunch payments and enter into database
• Maintain all student records related to attendance in WVEIS
• Maintain a schedule of appointments and make arrangements for conferences and interviews
• Operate computers, calculators, copiers, facsimile machines and other office machines
• Maintain positive communication flow with all school staff, students and parents
• Display positive, congenial demeanor and proactive work habits
• Maintain confidentiality in all matters
• Aid in preparing proper reports for Federal and State agencies as required by law
• Perform other job-related duties as assigned by Principal

Gilmer County accepts applications/bid sheets electronically. Please direct any questions about the posting to the Office of the Superintendent.

Applicants who have been dismissed or who have had their contracts non-renewed for cause by another school district are not eligible for consideration;
applicants who have recent unsatisfactory evaluations are not to be considered eligible for consideration; applicants who demonstrate unsatisfactory
interview performance are not eligible for consideration; and, applicants who receive unfavorable reference recommendations will not be eligible for
consideration.

As required by federal law and regulations, the Gilmer County Board of Education does not discriminate on the basis of sex, race, marital status, disability,
age and national origin in employment and in the administration of any of its education programs or activities. Inquiries may be referred to Title IX Coordinator,
Gilmer County Board of Education, 454 Vanhorn Drive. Glenville, WV 26351, phone 304-462-7386; to the Elimination of Sex Discrimination Program Coordinator
304-558-7864; or the US Department of Education's Director of the Office of Civil Rights 215-596-6795.

Salary based on experience and education level per state salary schedule plus competitive benefits package equal to approximately 35% of direct compensation.