Job Description

Job Title: Secretary � Central Office Wage/Hour Status: Nonexempt

Reports to: Administrator Designated Pay Grade: AO3, AO4, AO5, AO6,

AO7 and AO8

Dept./School: Central Office Length of Contract: 10, 11 and

12 mos.

Date Revised: 11/5/19

Primary Purpose:

Perform general secretarial and bookkeeping duties.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Knowledge of basic accounting principals

Ability to use personal computer and software to develop spreadsheets, databases, and do word

processing

Ability to use calculator (10-key by touch)

Experience:

Two years secretarial experience

Major Responsibilities and Duties:

Accounting and Inventory

1. Perform routine bookkeeping tasks including simple arithmetic operations to maintain department budget records.
2. Prepare and process purchase orders.
3. Receive, store, and issue supplies and equipment.
4. Maintain inventory of fixed assets, equipment, and supplies.
5. Maintain complete and systematic records of financial transactions according to established procedures and generally accepted accounting principles.
6. Process and account for all money generated by campus/department.
7. Maintain inventory of campus/department fixed assets, equipment, and supplies.

Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using personal computer.
2. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
3. Prepare monthly and other periodic department financial reports.
4. Assist with department budget preparation.

Reception and Phones

1. Schedule meetings and appointments and maintain calendar for supervisor.
2. Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

1. Maintain physical and computerized files including mailing lists, visitor logs, and office communication.

Other

1. Sort, distribute, or deliver mail and other documents.

General Employee Requirements:

• Support and align work with the mission, vision, and beliefs of the district.
• Follow and support board policies in areas of related responsibility.
• Ensure district resources are managed effectively to maximize resources for student learning.
• Share in the development and implementation of district success plans.
• Actively participate in ongoing development to improve work quality and district contribution.
• Model integrity, work ethic, and professionalism as a suitable example for LISD students.

Equipment Used:

Personal computer, printer, copier, fax machine, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.