Job Description

Responsibilities:

• Assist in bookings for travels, meals and events
• Assist in organizing meetings and booking meeting rooms/venues
• Assist in preparing agenda, meeting minutes taking and sending reminders for follow-ups
• Working with procurement and relevant parties in processing purchase requests/orders and claims
• Assist in preparations, as well as printing of documents and name cards
• Ensure stationary and items required for company operations are well stocked
• Coordinates maintenance of copiers/printers and ordering of toners
• Arranging logistics, visa applications, bookings and itinerary planning for visitors (overseas and locals)
• Helping with tabulation, packing and/or distribution of materials/items when necessary
• Assist in admin work for bids and projects when necessary
• Working as a facilitator/coordinator for events or monthly meetings
• Working together with other secretaries to support one another when necessary

ESSENTIAL EXPERIENCE

• Experience as a Secretary or Admin Executive with MNC
• Strong oral and written communications skills, and ability to communicate with multiple overseas and local stakeholders
• Able to work under pressure and handle last minute requests/changes at times
• Strong interpersonal skills in managing conflicts or tasks assigned by different senior executives
• Familiarity working in a complex office organization
• Proficiency in Microsoft Office Suite, Outlook and related admin tools
• Capability of multi-tasking with good time management and priorities setting
• High level of integrity in handling confidential information
• Yearly renewable contract with full benefits

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word/pdf format to ashley@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel 6950 9753

EA Registration Number: R1111375

EA licence number 02C4944

EA Personnel: Lee Hui En Ashley