Under general supervision, performs office and secretarial work of routine difficulty; performs related work as assigned.
Examples of duties
(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)
Formats, composes, and types routine correspondence.
Orients, trains and shares information with other office personnel.
Prepares and processes confidential and sensitive documents.
Makes appointments, travel and meeting arrangements
Enters data into the computer.
Answers telephones, responds to questions, takes messages and transfers callers to appropriate parties.
Tracks expenditures and department activities; reports aberrations.
Maintains office files and records, some confidential in nature.
Places orders for supplies and distributes them when received.
May lead or supervise other clerical support staff.
Qualifications
Knowledge of office practices and procedures.
Knowledge of English grammar, spelling, arithmetic, punctuation and grammar.
Knowledge of office file management techniques.
Knowledge of Microsoft Office skills and PowerPoint presentation skills.
Skill in handling large volumes of information and documents.
Skill in screening calls and forwarding messages.
Skill in effectively communicating verbally and in writing.
Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.
Supplemental information
High School Diploma or G.E.D. with coursework in office secretarial skills or business; demonstrated ability to type sixty WPM; AND three years experience in secretarial work; OR an equivalent combination of education, training and experience; prior work experience in a government setting preferred.
