We are seeking an organised and professional Secretary to provide administrative and clerical support to management and the wider team. The role requires excellent communication, document management, scheduling, and coordination skills, with a high level of accuracy, confidentiality, and attention to detail.
Provide day-to-day administrative and secretarial support to management and assigned departments.
Manage diaries, schedule meetings, coordinate appointments, and arrange travel and accommodation when required.
Prepare, format, proofread, and distribute correspondence, reports, presentations, minutes, and other business documents.
Receive and respond to telephone calls, emails, and visitors in a professional and timely manner.
Maintain accurate electronic and physical filing systems, records, registers, and confidential documents.
Record meeting minutes, track action points, and follow up with relevant team members to support timely completion.
Coordinate internal and external communications with clients, suppliers, visitors, and other stakeholders.
Monitor office supplies, stationery, and administrative requirements, and coordinate replenishment where necessary.
Assist with preparing purchase requests, invoices, expense claims, and other administrative documentation.
Support the preparation of reports, presentations, schedules, and management information.
Maintain confidentiality of company, employee, customer, and commercially sensitive information.
Perform other administrative duties and support departmental activities as required.
Diploma or degree in Business Administration, Secretarial Studies, Office Management, or a related discipline.
Previous experience as a Secretary, Personal Assistant, Administrative Assistant, Office Administrator, or in a similar administrative role.
Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Excellent written and spoken English communication skills
Strong organisational, time management, document control, and record-keeping skills.
Ability to manage multiple tasks, prioritise work, and meet deadlines with minimal supervision.
Professional telephone manner and confident interpersonal skills.
High level of accuracy, discretion, confidentiality, and attention to detail.
Ability to work effectively with management, colleagues, customers, suppliers, and other stakeholders.
NAFFCO was founded in Dubai, UAE to become the world's leading producer and supplier of life safety solutions. By recognizing the importance and convenience of having easy access to multiple safety services, we became specialized by offering complete solutions under one roof for all types of high quality firefighting equipment, fire protection systems, fire alarms, addressable emergency systems, security systems, custom-made vehicle such as fire trucks, ambulances, mobile hospitals and airport rescue firefighting vehicles (ARFF).
With the most talented and dedicated 15,000 employees from around the world, NAFFCO has over 2,000 passionate engineers and over 10 million square feet of manufacturing facilities. We are currently exporting to over 100 countries worldwide.
Our products have been consistently certified by UL, FM, BSI, LPCB and Global Mark according to the latest International Quality Standard for their strict adherence to ISO 9001 quality management systems and certified for ISO 14001 environmental management systems and BS OHSAS 18001 for occupational safety by UL DQS.
Our success is driven by our "passion to protect"; our vision is to become the world's number one provider of innovative solutions in protecting life, environment and property.
