Job Description

A leading law firm based in Valletta, Malta is looking for a Secretary to join their team. In this role, you will provide high-quality secretarial and administrative support to staff while ensuring the smooth running of daily operations.

This is an office-based role
offering a salary of up to €30K, depending on experience.

Role and Responsibilities

• Coordinate diaries, schedule meetings, and manage travel arrangements efficiently
• Handle calls, emails, and correspondence promptly and professionally
• Maintain and organise both digital and physical filing systems in line with company policies
• Prepare documents for client meetings, transactions, and hearings
• Open and close client files following company procedures
• Liaise with clients, courts, and external parties as required
• Track case deadlines to ensure timely compliance with relevant timelines
• Assist with tasks related to the company’s time management and tracking systems
• Support client onboarding, including KYC and compliance documentation
• Ensure office supplies and resources are well-stocked and managed

Education, Skills and Experience

• A’ level standard of education
• 1+ years of experience in a similar role
• Previous experience within the same industry is an advantage
• Native-level fluency in Maltese, both written and spoken – non-negotiable
• C2/native-level fluency in English, both written and spoken
• Proficient in MS Word and MS Excel
• Highly organised with a strong eye for detail

About the Role

• Salary: Up to €30K, depending on experience
• Work arrangement: Office-based in Valletta
• Working hours: Monday to Friday, 08:30 – 17:00
• Benefits: Health insurance, mobile allowance, corporate discounts

Please note: Only candidates fluent in both Maltese and English will be considered for this role.

*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.