Job Description

Posting number: 3301

Department: 2nd Dist-Bernalillo-ABQ

Division: 2nd District-Bernalillo-Albuqu

Job classification: Secretary 1

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Legal, Miscellaneous, Customer Service, Criminology, Office and Administrative Support

Summary

The objective summary of this job classification is to perform standardized secretarial duties utilizing legal terminology, procedures and documents.

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Our department offers flexible work opportunities, including teleworking (a.k.a. working from home) and work schedules outside the typical 8 am to 5 pm schedule. Applicants selected for a position are encouraged to discuss these options with the hiring manager early in the hiring process to ensure the specifics of any terms and conditions of an approved flexible work arrangement are clearly understood.

Examples of duties

• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
• Provides uniform secretarial, reception and administrative services in support of the District Office.
• Performs clerical duties such as photocopying, faxing, filing and collating.
• Performs administrative duties such as providing information to callers, taking dictation, composing and typing routine correspondence, and reading and routing incoming mail.
• Files correspondence and legal documents in office filing system.
• Ensures proper indexing and filing of original legal documents
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Performs office duties such as providing information to callers, taking dictation, composing and typing routine correspondence, and reading and routing incoming mail.
• Schedule, court dates, meetings and appointments and coordinate conference calls.
• Process eligibility applications for services rendered to the indigent to include money collection and explain reimbursement contracts.
• Create and/or manage a well-organized filing system.
• Review, prepare and utilize web-based programs for preparation of court dockets and other legal documents.
• May conduct the daily court and mail run, requiring current and valid driver's license as well as current Defensive Driving Certification.
• Performs related and other duties as assigned.

Qualifications

High school diploma or GED with six (6) months of directly related clerical and/or secretarial experience utilizing legal terminology, procedures and documents. Any combination of education from an accredited college or university in a related field, and/or direct work experience may substitute for the required education and experience.

Supplemental information

Must possess and maintain a valid driver's License.

Employment eligibility to work with the Law Offices of the Public Defender (LOPD) in the U.S. is required. We are not able to sponsor or take over sponsorship of an employment Visa.

Collective Bargaining: This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.

Default FLSA: Non-exempt: In accordance with DOL FLSA and LOPD NMAC and LOPD’s Compensation Agreement that is signed upon hire during onboarding classifications identified as non-exempt may be compensated for all authorized hours (subject to approval from a supervisor) worked over 40 hours in a work week (begins on Saturday). These classifications may decline overtime. LOPD compensates with compensatory time (paid time off accrued) at a 1.5x rate in lieu of cash payments, if they request to work extra hours in advance and get approval from their supervisor. These classifications are not eligible for cash payments for extra hours worked. Compensatory time may be paid out upon leaving the department depending on budget availability.

The Law Offices of the Public Defender is an Equal Opportunity Employer and does not discriminate on the basis on race, color, ancestry, national origin, sex, age, spousal affiliation, sexual orientation, gender identity, veteran status, political affiliation or religion, mental or physical disability, or serious medical condition.

This job advertisement may be used to fill multiple vacancies.

Preference may be given to multilingual applicants fluent in English and other languages.