Job Description

You’ll work closely with Executive Directors, Board Directors and shareholders, helping to coordinate company secretarial activity and ensure governance requirements are met across the Heathrow Group.

This role is a great opportunity to build your knowledge of corporate governance, company secretarial practice and broader legal areas, including corporate law. You’ll report primarily to the Corporate & Finance Senior Counsel, with close working relationships across the Secretariat and wider Legal leadership, and accountability through to the General Counsel & Company Secretary.

With the right development, there is potential to progress into a more senior role over time (e.g. Assistant Company Secretary).

• Supporting the General Counsel and Secretariat team with scheduling arrangements for Executive, Board, Formal Committee and Working Group meetings, including annual calendar planning, invites, room bookings and refreshments.
• Support organisation of bi‑monthly Board meetings, Formal Committees, Executive Committee away days and joint Board/Executive strategy sessions.
• Manage end-to-end preparation for Executive Committee meetings - agendas, paper coordination and compliance checks, SharePoint uploads, presenter queries and ongoing agenda maintenance.
• Manage end-to-end preparation for weekly Executive Committee meetings - agendas, paper coordination and compliance checks, SharePoint uploads, presenter queries and ongoing agenda maintenance.
• Support Board and Committee meeting governance - prepare agendas, manage papers, maintain SharePoint sites and assist with presenter/attendee coordination, including Teams support.
• Maintain governance systems including Outlook distribution lists, Board contact details and access management for SharePoint sites, liaising with IT and responding to director/shareholder queries.
• Provide wider Secretariat administrative and technical support, including meeting queries, IT liaison, and upkeep of key trackers such as the Exec health & safety rota and agenda items spreadsheet.

• Strong administrative skills with excellent attention to detail, a reliable project‑management mindset, and the ability to develop technical knowledge in corporate governance and company secretariat work.
• Highly IT‑literate, confident using Microsoft applications and digital communication tools.
• Exceptional organisational skills with the ability to deliver high‑quality governance support, maintain accuracy, and manage multiple tasks efficiently.
• Able to prioritise effectively in a fast‑paced environment, respond to changing demands, solve problems proactively and maintain a positive “can‑do” approach.
• Professional, resilient and collaborative, with strong communication skills and the ability to work autonomously while supporting senior legal and secretariat colleagues.
• Demonstrates integrity, sound judgement, forward planning, and a commitment to good governance and continuous improvement, supported by relevant qualifications or prior secretariat experience and an interest in the aviation sector.

Ideally, you’ll also have:

• Previous legal-related experience in the UK desirable.

#LI-Hybrid

There’s something so special about working at the world’s most iconic airport. Its sights. Its sounds. Its constant air of excitement. Heathrow is an amazing backdrop to a career filled with unique opportunities.

Every day, you’ll discover a world full of fresh possibilities and end the day buzzing with stories to tell, as you encounter people from all cultures, nationalities and experiences. A world full of pride for what we do and no end of exciting career prospects to explore.

It brings out the best in all of us. And inspires everyone to deliver on our ambitious plans. Together, we’re working to welcome millions more passengers while ensuring aviation can continue to be a force for good by leading global efforts in sustainability.

Join us on that journey and we'll help you achieve your ambitions too. Supporting you to learn, encouraging you to be yourself, backing you to achieve more than you might ever have imagined. Because there’s no place like Heathrow.

Our rewards

We offer competitive salaries and excellent benefits that will support you now and in the future. As well as performance-based annual bonuses and our longer-term Share in Success Bonus plans, we also offer generous annual leave allowances and market-leading pensions. With family friendly policies, access to private health insurance and a wide range of wellbeing tools, we’ll support you to be at your best inside and outside work. And of course, we’ll provide varied learning and development opportunities too. Here you’ll find everything you need for a fulfilling career journey that can take you in exciting directions.

Working Location

Our Hybrid working approach offers the opportunity for colleagues in some roles to work from home for an average of two days a week, providing the flexibility to work in an agile way whilst ensuring we deliver for the operational needs of HeathrowWorking arrangements vary from team to team and will be confirmed during the recruitment process. You’ll need to be based in the UK and within a commutable distance to Heathrow.

Sustainable Travel to work

Heathrow’s Sustainable Travel Guide sets out easy and sustainable travel options that everyone can access.

Equal Opportunities

As an equal opportunities employer, we encourage applications from all. We believe that diverse talent makes us stronger – not least because we welcome passengers from all corners of the globe, every single day. Heathrow is an accessible place to work. With five diversity networks, we champion inclusivity and celebrate individuality.