Job Description

Department

Board of Elections

Division

Clerical/Administrative Support/Data Entry

Salary

$19.00 - $19.00

Job Profile

JC-03350012-99 - Seasonal Operations Clerk (Non-Union Executive Branch)

Scheduled Work Days & Work Hours

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

EDUCATION AND EXPERIENCE:

Education: Possession of a high school diploma or equivalent, or preferably possession of an associate’s degree from a college of recognized standing.

Experience: Such as may have been gained through employment in a warehouse environment and/or experience in conducting in-person or virtual training. Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Job Requisition Number

JR103453 SEASONAL OPERATIONS CLERK (Open)

Pay Grade

U40411 H

Classification

Seasonal Operations Clerk

Class Definition

GENERAL STATEMENT OF DUTIES: To work in the warehouse operations of the agency, as well as assist with the maintenance, shipping, receiving, and inspection of the Board’s vote tabulation and ballot marking equipment. Assist in the training and the instruction of election officials, voters and civic groups in the proper use of voting equipment. Assist in the preparation of mail ballots for processing which includes opening, scanning, and sorting prior to the tabulation of the ballot. Execute key field operations for the nursing home/care facility mail ballot program under the direction of the program coordinator, including facility scheduling, onsite voter assistance, and the secure return of ballots to the Board of Elections. Assist in the preparation and packaging of supplies to be distributed to all the cities & towns for elections, as well as the return and processing of all election forms and supplies after the election. Hours may vary due to the seasonal demands of elections

SUPERVISION RECEIVED: Works under the general supervision of the Deputy Director from whom general and specific assignments are received.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• To work within a warehouse environment and assist in providing maintenance to voting equipment to ensure their good working order, including setup and testing, as well as assisting with shipping and receiving of vote tabulation, ballot marking equipment, and election supplies to and from polling places.
• Assist with the preparation of equipment and supplies necessary to conduct elections, recounts, and post-election audits, as well as processing forms, supplies returned after an election, and the proper storage of ballots, equipment, and supplies after recounts and post-election audits.
• To assist in providing virtual and in-person instructional classes to local election officials and technicians on the administration of elections, including for early voting sites and at the polling places.
• To assist with the processing of mail ballots, including conducting pickups at mail ballot drop boxes, city and town halls, and postal facilities. Operating a state vehicle to transport ballots to the agency, as well as with the opening, scanning, and processing of mail ballots prior to tabulation, as well as the proper storage of ballots after tabulation.
• To assist with the nursing home program including coordinating appointments, assisting voters and returning ballots to the Board of Elections. Vehicle is required.
• To perform routine clerical and maintenance for the agency, including pickup and deliveries throughout the state as needed, using a state vehicle.
• To perform other duties as required.

Knowledge, Skills and Capacities: The ability to perform tasks requiring mechanical/electrical aptitude; the ability to work with peers and subordinates; the ability to work well with other seasonal warehouse staff and election officials; the ability to understand and follow oral and written instructions; and related capacities and abilities. Applicant must be capable of lifting 80 lbs. and hold a valid driver’s license.

Supplemental Information

Please upload your resume with your job application.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.