Job Description

Posting number: 18360

Department: Fire Department

Division: Fire Prevention

Job classification: PT Administrative Support

Posting type: Open

Categories: Fire & EMS, Office and Administrative Support

Seasonal – Division of the Fire Marshal Administrative Support

There are two positions available in which you will perform a variety of administrative support, record keeping, and/or clerical accounting duties for the Division of the Fire Marshal (DFM) at the Colorado Springs Fire Department (CSFD). This role is best suited to candidates who enjoy working collaboratively on detail-oriented work in a small team environment.

These are seasonal (at-will) positions with benefits limited to those required by applicable state and federal laws, which include Worker's Compensation, Medicare, Unemployment Insurance, and PERA (Public Employees' Retirement Association).

These positions are subject to budget required furloughs to be implemented in the 2026 calendar year, and any furloughs subsequently approved.

Work Schedule: Monday - Friday (in office presence required), 7:30 am - 4:30 pm
Work Location: Fire Department Complex, 375 Printers Parkway, Colorado Springs, CO 80910
Duration of seasonal position: Date of hire through December 31, 2026

Both Administrative Support positions will:

• Assist with data entry and updates in various division programs and databases
• Assist with quality assurance functions for inspection reports
• Assist with the issuance and tracking of annual and provisional permits
• Assist with filing and file/information research and retrievals for open records requests
• Assist with division collections processes
• Assist with migration of paper and electronic records to new platforms/locations
• Provide information and assistance to DFM customers and the public
• Support team operations and other duties and assigned

We are looking for candidates who demonstrate the ability to:

• Effectively balance multiple priorities and deadlines
• Respond to customer inquiries via phone with clarity and professionalism
• Communicate clearly and professionally, both verbally and in writing
• Quickly learn new systems, processes, and concepts
• Contribute to a positive, team-oriented work environment
• Maintain a high level of accuracy in a fast-paced environment

Examples of duties

• High school diploma or GED
• Two (2) years of full-time, professional experience in clerical, administrative or an office support role

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

Qualifications

The following qualifications are not required, but they are considered desirable. If you possess any of the preferred qualifications, please include specific details in your application. This information may be used to identify a top group of applicants.

• Experience working with permit requirements and compliance
• Proficiency using the Microsoft Office Suite, particularly Word, Excel, and Outlook
• Experience navigating Power BI dashboards

Supplemental information

Please contact CSFD Human Resources at csfdhr@coloradosprings.gov
for any questions about this position.